Job Description:

Positions in this class are characterized by the performance of specialized and responsible office duties requiring extensive related experience, thorough knowledge of the methods and procedures applicable to the assignment, and the exercise of considerable discretion and responsible decision making in performing work. Incumbents in this class perform tasks which include the application and explanation of complex policies, regulations and guidelines where interpretation and independent judgment are required. Some assignments may also require the integration of technical knowledge with advance interpersonal and communication skills.  

If hired for this position, applicant will be required to provide proof of full vaccination for COVID-19 prior to the start date; or have a valid religious or medical reason qualifying the applicant for an exemption (that may or may not require accommodation).

This is a temporary position, grant-funded, full time, benefited position through December 30, 2022.         

Employment is provided by Heluna Health.  

ESSENTIAL FUNCTIONS

The duties of the Office Specialist include, but are not limited to:

Under general supervision, to perform difficult and responsible office work in a specialized assignment; and to do other work as

required.

MINIMUM QUALIFICATIONS

Three years of experience which would have developed the knowledge and abilities listed below. One year of the required experience may be substituted by one of the following; (1) completion of 18 semester or 27 quarter units in secretarial sciences, office practices, business education or a closely related field from a recognized college, or (2) completion of 360 hours of training from a recognized occupational training program in secretarial sciences, office practices, business education or a closely related field.

Thorough Knowledge of

• Modern office practices and procedures, including filing methods and systems and the operation of office equipment.


• Principles of writing and grammar, including correct spelling and proper word usage, punctuation and sentence structure.


• Methods and procedures of a particular office may be required for some assignments.

Ability to

• Perform difficult office work requiring independent judgment, accuracy and speed.


• Understand, interpret and apply complex procedures, regulations and directions in order to process or to verify the accuracy of information or documents.


• Identify and extract information from a variety of sources; use a high degree of discretion in determining the appropriate method and specific steps for processing work.


• Clearly and effectively communicate with the public or others in situations requiring the use of persuasion, interviewing techniques and other advanced interpersonal skills. 


• Prepare clear and comprehensive reports and keep difficult records.


• Learn to operate and use a variety of electronic and automated office machines and equipment.


• Use a County-approved means of transportation to travel among County facilities may be required for some assignments.


•  Speak, understand, read and/or write a second language in addition to English may be required for some assignments. 

 JOB QUALIFICATIONS

•   Excellent verbal and written communication skills.


•   Excellent interpersonal and customer service skills.


•   Proficient in Microsoft Office Suite or related software.


•   Excellent organizational skills and attention to detail.


•   Basic understanding of clerical procedures and systems such as record keeping  
  
    and filing.


•   Ability to work independently.

 Education/Experience

•   High School diploma or GED required


•   Associates or Bachelor’s degree in business-related field preferred.


•   One to two years of experience in an administrative role.

PHYSICAL DEMANDS 

Stand: Frequently

Walk: Frequently

Sit: Frequently

Handling / Fingering: Occasionally

Reach Outward: Occasionally

Reach Above Shoulder: Occasionally

Climb, Crawl, Kneel, Bend: Occasionally

Lift / Carry: Occasionally - Up to 50 lbs

Push/Pull: Occasionally - Up to 50 lbs

See: Constantly

Taste/ Smell: Not Applicable

Not Applicable = Not required for essential functions

Occasionally = (0 - 2 hrs/day)

Frequently = (2 - 5 hrs/day)

Constantly = (5+ hrs/day)

WORK ENVIRONMENT

This is not a remote position and will require the ability to perform all functions of the job in a general office setting. 

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

See job description

Salary: $22.00

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