Cushman & Wakefield is looking for a well-organized Executive Assistant / Brokerage Specialist to provide support for its NJ Leadership team and an office leasing brokerage team. This is a great opportunity to establish working relationships with high-level executives and brokers while contributing to the overall efficiency of our organization. Job Description
May be responsible for one or more of the following:
Track Opportunities, Listings, and Deal-Related Expenses
Maintain and update CRM system per guidelines with new opportunities by working with fee-earners and client
Assist in planning and coordination of basic travel arrangements
Enter expense reports into Workday
Attribute expenses to specific deals or other codes and track against deal budget
Review and analyze lease/sale documents
Work with local brokers to drive direction and implementation of all marketing efforts as it pertains to promotion of specific listings
Create and edit the content of marketing materials and presentations to include flyers using Concep
Corporate leasing proposals, case studies, qualifications booklets, email blasts, invitations, and website content using PowerPoint
Create and coordinate initial listing presentations and broker opinion of value
Create proposal responses and pitches to include extensive writing and editing of company information, proposal text, and graphics
Maintain local web pages for property websites
Plan and support client and local C&W events
Manage due diligence and marketing process with clients for investment sales and leasing projects
Prepare monthly reports for clients including current status of deals, marketing efforts for available properties, companies currently targeting, etc.
Coordinates transaction documents including confidentiality agreements, leases, contracts, listings while compiling information to be used in periodic landlord leasing activity reports.
Organizes transaction documentations including confidentiality agreements, leases, contracts, listings, closing documents, etc. to ensure that all parties have copies of required documents.
Abstracts leases and drafts proposals with direction, along with updating Pipeline/drafts RTDs from supervising C&W real estate professional.
Background and Experience
Minimum Requirements
Bachelor's Degree or applicable work experience
3+ years' experience in real estate or related field
Real Estate Licensed Preferred not required
Excellent oral and written communication skills, including creating and editing marketing materials
Proficiency with Microsoft Office Suite
Proficiency with Adobe Creative Suite
Proficiency with Concep
Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently
Experience and knowledge of Client Servicing
COMPETENCIES
Demonstrated strong interpersonal skills
Strong analytical, planning and problem-solving skills
Strong attention to detail and organizational skills
Project Management
Client Relationship Management
Teamwork Orientation
Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
