Job Description:

The role of Coordinator of Internal Operations is to oversee and manage the daily business operations of the athletics equipment department. Responsibilities include, but are not limited to, the oversight of all athletic equipment invoice tracking and payment, student employee payroll, ordering and distribution of athletic equipment and apparel for administrative and departmental staff, inventory control, oversight of letterman and post-season award ordering and inventory and spring sale oversight.

Essential Functions: 

• Oversight of day-to-day athletic equipment department business operations 

    o    Track and pay invoices through ARMS 

    o    Order inventory for all letterman awards and Varsity O liaison 

    o    Submit letter awards forms from coaches in ARMS and distribute once forms have been approved 

    o    Student-manager payroll 

    o    Complete semi-annual and annual inventory reports for all sports 

    o    Distribute Nike Elite account information to staff 

•    Maintain inventory and manage ordering and distribution of equipment and apparel for athletics department administration and departmental employees, spirit and band 

•    Manage the spring sale operations, including set-up, break down, pricing, staffing and scheduling 

•    Administrative coordinator for internal operations meetings 

•    Other duties as assigned

Required Education: Bachelor Degree AND:

• 
  12 months of related experience
  
  

Equivalency/Substitution:  Will accept 48 months experience in lieu of the Bachelor's degree for a total of 60 months related experience.

 

Skills:

• Proficient in Microsoft Office


• Highly organized and able to handle multiple projects and deadlines


• Strong initiative to solve problems


• Able to work well with interdepartmental teams and initiatives


• Able to communicate well and build rapport quickly with current and prospective students, coaches and staff members


• Effective oral and written communication, familiarity with computers, knowledge of computer software, ability to work independently and good organizational skills


• Frequent exposure to pressure caused by deadlines and busy periods

Certifications:

• None

Advertised Physical Requirements:

• Must be able to climb, crouch, reach, stand, engage in repetitive motions, speak, including expressing oneself or exchanging information with others; see, including color, depth perception and clarity, and hear including receiving detailed information orally.

Departmental Preferences:

• Knowledge of NCAA rules.


• Prior experience in collegiate athletics or related field.


• Advanced knowledge of Word, Excel, PowerPoint, and calendar software. 
  
   

Supervision: No Supervisory Duties

 

Special Instructions:

• If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

 

 

Diversity Statement

• The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement

• The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

 

 

 

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