At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm.  We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration.  Together we can achieve great things.

Success at SOM Means

• Ideas:  We believe in a meritocracy of ideas.  We look to everyone to actively contribute to the discourse in the firm.  




• Knowledge:  We believe that expertise is the result of lifelong learning.  We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge.




• Product:  We strive for excellence in the concept, quality, and delivery of our work.




• Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work.  Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm.




• Team: We value the power of interdisciplinary integration.  A positive team culture in which everyone collaborates openly towards common goals is essential.




• Firm: We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.

Position Responsibilities

• Maintains highly confidential and sensitive materials on behalf of the CFO and CPO.




• Manages heavy calendars; schedules all internal/external meetings and team meetings.  




• Initiates and coordinates extensive business travel arrangements.




• Performs support task as assigned, including timesheets, expenses reports, etc.




• Independently identifies, organizes and implements appropriate flow of communication and documentation.




• Prepare meeting agendas, take and process meeting minutes, track implementation of decisions.




• Assist with the coordination of all audit activities. Includes preparation of work papers and reconciliations as requested by external auditors.




• Assist in the development, write up, modification and implementation of accounting procedures, systems, and internal controls.




• Strong work ethic, highly self-motivated, but understands the key need to be a great team member.




• Able to multi-task and prioritize in a dynamic environment.




• Strong social and interpersonal skills with the ability to form professional relationships across all areas of the organization.




• Excellent organizational and time management skills with strong attention to detail.




• Experience building dynamic presentations (using Google Slides) and internal communication messaging.




• Competency in data-related Excel database functions, including pivot tables and lookup functions.




• Comfortable with editorial work on technical papers and presentations.




• Experience with business tools such as Zoom, Slack, Google Calendar.

 Minimum Qualifications

• Completion of four-year undergraduate degree or equivalent corporate experience.




• Five to seven-years’ experience as an administrative assistant supporting multiple leaders.




• Comfortable and confident when interacting with executives and staff of all levels, as well as high-profile clientele.




• Ability to act diplomatically and respectfully when communicating with individuals of varying levels.




• Must have exemplary verbal and written communication skills with the ability to handle sensitive correspondence regularly.




• Demonstrated ability to excel in a fast-paced environment.




• Advanced knowledge of MS Outlook and Google Workspace.




• Be forward thinking and take initiative to anticipate the needs of a complex office.




• Be able to remain calm under pressure and be flexible to changing priorities.




• Exhibits initiatives, problem solving, and decision quality with a high attention to detail in a fast-paced environment.

SOM offers opportunities to work on transformational projects, competitive salaries, health insurance, wellness, retirement and financial and work/life plans.

At SOM, we welcome and encourage diversity in the workplace. We believe an inclusive environment benefits our employees, our firm, and our community, while also enriching and challenging our own thinking about design. We are proud to be an equal opportunity and affirmative action employer.  Visit this page to learn more about SOM's employment policy and how to apply offline: www.som.com/employment_opportunities_and_policy

For more about SOM:  www.som.com (For external posts only if possible)