Basic Qualifications

The Office Services Coordinator must have at least 1 - 2 years of administrative, office services and/or facilities experience in a fast-paced office environment. A minimum of 2 years of work experience in the media/marketing/public relations industry preferred.

This person must work on-site in the New York City office. S/he should possess excellent organization skills; and working knowledge of Microsoft Office. This person should possess excellent interpersonal, writing/communication skills, and attention to detail; event logistical planning and customer service experience is preferred to ensure excellent service is provided to internal and external clients. Responsibilities may include, but are not limited to:

Client Service & Administration

• Perform meeting/conference room scheduling and coordination; manage approval process and organize and communicate meeting set-ups and logistics as required to Facilities staff; AV team and Building Services.


• Provide direction, administrative support and logistical coordination for all meetings/events/video shoots.


• Coordinate office signage/promotional material requests.


• Work with OS and A/V team to advise on maintenance required in rooms so quotes can be obtaining for approval, execution, and scheduling.


• Assist with key community engagement, global and local all staffs and center-led events as needed.

Administrative Responsibilities

• Provide administrative support to Global, U.S & NY staff across office: meeting assistance, printing, etc.


• Provide Concierge phone coverage: intake messages and notify staff via email accordingly


• Create employee IDs and accounts (building security, subscriptions, catering, supplies, mailing services, etc.)


• Assist the OS team as needed with day-to-day projects, vendor communications and coverage when short staffed


• Assist with seating software operations: desk booking, troubleshooting, profile set-ups, etc.

Financial Management & Planning

• Manage budget process/issues as it relates to events/meetings (vendors, building services, etc.)


• Manage time effectively and efficiently


• Submit personal time sheets and expenses in a timely manner


• Assist with invoicing and purchase order creations when needed

People Development

• Develop strong rapport and relationship with employees, IT personnel and building management


• Participate in the common review process for peers and managers


• Engage in team building activities with department and within the larger agency

Leadership

• Shows ability to self-motivate and manage conflicting priorities


• Demonstrate professional behaviors and pursuit of excellence in all operations


• Live the Edelman values (Quality, Integrity, Respect, Entrepreneurial Spirit, Mutual Benefits and Citizenship)


• Comply with all company Policies and Procedures

Edelman is a global communications firm that partners with businesses and organizations to evolve, promote and protect their brands and reputations. Our 6,000 people in more than 60 offices deliver communications strategies that give our clients the confidence to lead and act with certainty, earning the trust of their stakeholders. Our honors include the Cannes Lions Grand Prix for PR; Advertising Age's 2019 A-List; the Holmes Report's 2018 Global Digital Agency of the Year; and, five times, Glassdoor's Best Places to Work. Since our founding in 1952, we have remained an independent, family-run business. Edelman owns specialty companies Edelman Data & Intelligence (DxI) and United Entertainment Group (entertainment, sports, lifestyle).

For more information please visit: www.edelman.com

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Employees must be fully vaccinated against COVID-19 (i.e., at least 2 weeks after last dose) and, if hired, present proof of vaccination before start date. Candidates may request an accommodation due to disability, sincerely held religious belief or exception required under applicable law.

Edelman is an equal opportunity employer of all protected classes, including veterans and individuals with disabilities.