Job Description

Currently searching for a Proposal Coordinator to assist with coordinating the entire proposal process.

Essential Duties and Responsibilities

*Review RFP and associated documents.

*Establish and maintain project folders to ensure files are available and organized.

*Monitor websites and other information on SharePoint portal to ensure proposal team has the most up-to-date versions of all solicitation documents related to proposal work (version control).

*Perform light technical editing of documents, including spelling, grammar, and acronyms check.

*Perform MSWord desktop publishing of documents, ensuring that the product is polished and presented in the company's branding.

*Create fillable forms in Adobe Acrobat.

*Work with external partners such as writers, designers and printers to coordinate design and production of proposal sections.

*Coordinate and schedule proposal meetings with other departments, contributor and external partners.

*Assist the proposal manager with issuing and tracking data calls.

*Assist with the assembly of proposal and packaging, including but not limited to providing tracking information and confirmation of delivery.

*Assist with Marketing projects as needed. Projects may include performing technical editing of internal and external newsletters, developing print materials, shipping prizes to contest winners, photography or video shoots, corporate events and more.

Experience/Education Required

*Excellent written and spoken communication

*Strong computer skills, including proficiency with Microsoft Word, Adobe Acrobat, Microsoft Outlook, Microsoft SharePoint, Microsoft Excel

*Excellent time management skills

*Ability to keep the team on top of their deadlines

*Great attention to detail, and strong analytical thinking skills

*Social awareness

*Problem solving/Ability to adjudicate quickly

*Associates, High school diploma, or equivalent certification