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Accounting Specialist - IHG Army Hotel Holiday Inn Express - Fort Rucker, AL at IHG

Posted in General Business 30+ days ago.

Type: Full-Time
Location: Fort Rucker, Alabama

Job Description:

About us

At InterContinental Hotels & Resorts®, we own, operate and franchise more than 3000 hotels, offering close to half a million guest rooms in nearly 100 countries.  By bringing your expertise and passion to any one of our brands, you will help us achieve our vision: to be the most preferred, admired, and successful hotel company the world over.

At IHG Army Hotels, our mission is to provide great on-post hotel stay experiences to military personnel, families, as well as guests. We do this by providing convenient, reasonably priced hotels on 40 installations across the nation- many featuring brand-name hotels previously only offered off post. 

At Holiday Inn Express® we want our guests to relax and be themselves which means we need team members to:

Be you – by being natural, professional, and personable in the way you are with people

Get ready – by taking notice and using your knowledge so that you are prepared for anything

Show you care – by being thoughtful in the way you welcome and connect with guests

Take action – by showing initiative, taking ownership and going the extra mile

Your day to day

Perform a variety of routine accounting duties to ensure correct reporting of revenues and costs, the timely payment of invoices, and/or timely receipt of monies owed to the hotel.  Duties performed are at entry-level in a training capacity, with supervision from higher-level accountants.

Summarize and post data to journals, ledgers and other accounting records; total and balance accounts; reconcile bank accounts; check and verify records.

Obtain approvals from department heads on invoices to be paid; make proper accounting entries in ledger; reconcile discrepancies with vendors; prepare transmittal of invoices for payment by CMH Accounting.

Prepare and monitor monthly aging of accounts; prepare statements and collection letters for delinquent accounts; make phone calls to collect accounts excessively overdue.

Approve and process direct billing requests; prepare all bills and mail invoice statements as outlined per Internal Audit Standard.  Research and investigate all credit card disputes; make proper adjustments/charge backs as needed; balance and prepare all credit card transmittals.  Ensure credit card reconciliations are prepared, balanced and discrepancies are resolved.

Maintain files of all accounting-related and/or audit documentation; may assist with clerical duties such as typing or phone coverage.

Prepare or assist in the preparation of daily bank deposits; maintain the hotel's funds to ensure that funds are of adequate amount, kept safely and properly accounted for; provide all daily change requirements; issue banks to cashiers and conduct periodic audits of banks as needed.  Report over/short discrepancies as per Internal Audit Standards.

Responsible for maintenance of normal and routine controls to ensure reasonable protection of company assets.

Promote teamwork and quality service through daily communication and coordination with other departments.  Key departmental contacts include department heads throughout the hotel, for the purpose of providing or obtaining information regarding accounts.

May assist in various storeroom areas to include receiving, storing and dispersing hotel goods to ensure that each department's supply needs are met in a timely and efficient manner.  Reconcile banquet bar requisitions.

May perform additional accounting-related duties such as transferring a balanced edt each day, ensuring compliance with Internal Control Questionnaires, ensuring timely and proper payment of employees and reconciling time records to payroll, etc.  May maintain purchase order system integrity or monitor/track other financial control procedures or systems.

May assist with other duties as needed or requested.

What we need from you

High school diploma or equivalent and 1-year experience in an accounting clerical, front office, or reservations position or similar; or an equivalent combination of education and work experience.  Ability to speak fluent English required.  This job requires ability to perform the following:

Carrying or lifting items weighing up to 25 pounds

Standing up and moving about the front office or other designated areas

Communicating with other people

Handling objects, supplies, boxes of merchandise, etc.

Bending, stooping, kneeling, crouching, reaching

Reading abilities are utilized often when reading invoices and work materials.

Mathematical skills are used frequently to perform calculations, reconcile account balances, etc.

Frequent contact with guests and outside vendors is necessary to resolve billing issues or answer questions. 

Strong customer service skills are required.

May be required to work nights, weekends, and/or holidays.

What we offer

In return we'll give you a competitive financial and benefits package which may include healthcare support, dental, vision, disability and life insurance support, and a matching 401k plan.   Hotel discounts worldwide are available as well as access to a wide variety of discount programs and the chance to work with a great team of people. Most importantly, we'll give you the room to be yourself. So, what's your passion? Please get in touch and tell us how you could bring your individual skills to IHG.

IHG is an equal opportunity employer: Minorities / Females / Disabled / Veterans.

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