Location: Richland, WA
Title: Document Control Specialist
Schedule (FT/PT): FT
Travel Required: NO
Clearance: NO

Due to Executive Order 14042, you may be required to provide proof of COVID19 vaccination to qualify for this position.

North Wind Solutions is a Government contracting small business with operations at military and civilian installations across the United States. The Richland site project's primary focus is providing mission critical support for the Hanford site in the areas of Cyber Security, IT Infrastructure deployment and management to include network operations, End User Support services, Application Engineering with emphasis on software development and support, Records Management, and Project Management for the execution across the spectrum of provided services.

Job Description

• Vendor Information Processing-Process, maintain, and provide information copies of approved vendor information consisting of, but not limited to, performance specifications, component data, parts numbers, fabrication and installation drawings


• Document Release Services-Provide document release and configuration status accounting for technical information, including completeness reviews; posting to the status control system; distribution, research database as requested, change status verification, accountability reporting, and change incorporation support


• Essential and Support Drawings-Ensure the Essential and Support Drawing files are maintained and current through inspection of the files and by placing new or revised Essential and Support drawings into the files


• Controlled Print Files - Ensure Essential and Support Drawings are maintained and current through inspection of the files and by placing new or revised Essential and Support drawings into the files


• Controlled Document Management - Provide distribution of controlled documents to identified personnel. Provide support in the receipt, review and processing of controlled distribution of identified documents
  
  
  • Receive notification that a document/changes need to be distributed
  
  
  • Perform reproduction of the document as required by the identified distribution
  
  
  • Send the document to identified distribution
  
  
  • Remove any copy holders that do not require the documents after notification
  
  
  • Maintain the logbooks that are returned for the assigned retention period
  
  
  • Work with other groups to move hard copy to electronic distribution
  
  
  
  


• Provide project files records management support, including receipt, distribution to satellite locations, maintenance, retrieval of associated records, and providing copies of requested information for project personnel


• Provide Office of Civilian Radioactive Waste Management records management support


• Participate in the process relative to Document Control and Records Management corrective actions (e.g., audit/assessment responses, Required Reading, etc.)


• Participating in audits/assessments, when requested


• Provide document and record files management support to requesting organizations (e.g., QA, Engineering)

Systems used to provide support are comprised of the following:

• Document Management and Control System (DMCS)


• Smart Plant Foundation (SPF)


• Hanford Document Numbering System (HDNS)


• Integrated Document Management System (IDMS) for searching Records and Information Management (RIM) databases to find Hanford documents, records, and related information

Qualifications

Required Skills:

• Associates degree in a related field or equivalent combination of education and experience


• Minimum of three (3) to five (5) years of experience in an administrative or clerical support role
  


• Highly organized and detail oriented with strong follow-up skills to manage large volumes of documentation


• Ability to understand priorities


• Ability to work independently or as a member of the team


• Familiar with the use of alpha/numeric filing systems


• Familiar with the use of scanning equipment


• Excellent written and verbal communication skills.


• Have a team-player attitude and positive outlook


• Proficiency in computer skills

Desired Skills:

• Bachelor's Degree in a related field


• Three (3) to five (5) or more years of experience as a Document Control Clerk/Specialist or similar rol

North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.

Proof of citizenship will be required as a condition of employment.