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Office Manager - NCPS Practices (Full Time, Day Shift) at Nicklaus Children's Health System

Posted in Admin - Clerical 30+ days ago.

Type: Full-Time
Location: Miami, Florida

Job Description:

Job Summary:
Responsible organizing and managing office operations and procedures in order to ensure organizational effectiveness and efficiency.
Minimum Job Requirements:

  • 5 years of clerical office experience required.

  • Supervisory experience required.

  • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook required.


  • Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.

  • Manages accounts receivable and accounts payable functions and make certain that the process runs smoothly.

  • Assists the Leader in developing work methods and procedures to ensure economy and efficiency of operation of the department.

  • Evaluates situations searching for ways of improving methods and making them more time and cost efficient.

  • Ensures office staff and procedures are handled effectively by providing training, coaching, and counseling. Provides in-service to staff.

  • Maintains and updates department policies and procedures with Leader’s approval.

  • Monitors inventory of supplies and orders as needed. Reconciles and supports the inventory of supplies and reorders when necessary. Reconciles and supports the purchase order process as requested.

  • Prepares administrative and financial reports for management. Maintains all reports, personnel records, licenses, and permit renewals as needed for the office and/or MCHS.

  • Provides supervision to the operation and ensures the department is properly staffed.

  • Reconciles and supports the maintenance of timecards, payroll reports, and attendance monitoring. Ensures attendance related practices comply with Hospital policies.



  • High school education or equivalent preferred.

  • Prior Office Manager experience preferred.

  • Decision making and time management skills.

  • Excellent verbal and written communication skills.

  • Human relations and team building skills.

  • Able to handle multiple assignments, set priorities, and meet deadlines.

  • Ability to represent department/function in a professional, courteous, and efficient manner.

  • Ability to follow complex written or verbal instructions to solve complex problems.




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