Posted in Other 30+ days ago.
Location: Philadelphia, Pennsylvania
Since its founding, Temple University has been committed to challenging the status quo. Today, we are an international powerhouse and a top-tier research institution with nearly 40,000 undergraduate, graduate, and professional students and more than 340,000 alumni worldwide.
The Department Coordinator for the Music Studies Department will support a wide variety of activities under the direction of the Music Studies Department Chair, Boyer College of Music and Dance. The Department Coordinator is responsible for day-to-day administrative operations in Music Studies which include: monitoring and tracking of departmental budget for department chair, processing all Accounts Payable paperwork/requests, travel reimbursements, purchasing of supplies, event planning and preparation, answering departmental inquiries, maintaining departmental database and resources, and maintaining a professional public image of the department through website and social media presence including regularly updating the departmental webpage with faculty activities, sending social media invites and reminders regarding Colloquium presentations and other faculty and student-related events, and soliciting and posting feedback from attendees. Supports students and faculty with organizing and maintaining up-to-date materials for music theory and elective classes under the Music Studies Chair's direction. Assists the Music Studies Chair with the online hiring process for adjunct faculty. Communicates protocols regarding course selection, prioritization, and possible substitutions to students within the music minor program.
The Department Coordinator may also provide support with assisting in the Music Studies admissions/testing process in conjunction with the CPCA Recruiting and Admissions team. Assists the Presser Main Office/Dean's Office with daily inquiries and support as needed; Assists the CPCA recruiting and admissions area with project-based tasks. Performs other duties as assigned.
Required Education and Experience:
At least three (3) years of directly related administrative experience. Demonstrated experience with Microsoft Office, Excel, reading/understanding budget reports, Excel financial spreadsheets, and Adobe Creative Suite. An equivalent combination of education and experience may be considered.
Required Skills and Abilities:
*Strong oral and written communication skills, along with the ability to interact with a diverse group of administrators, faculty, staff and students.
*Strong interpersonal and organizational skills.
*Ability to multi-task efficiently with time-sensitive deadlines and assist/support multiple areas.
*Ability to oversee and manage day-to-day office environment.
*Understanding of event planning, and oversight of assigned budget expenses.
*Must be highly organized and detail oriented.
*Ability to understand and process financial documentation.
*Ability to understand web communications, social media and websites, and enter data on sites.
*Ability to work some evening/weekend hours and potential off-site work.
Preferred:
*Music and/or Arts background.
*Strong speaking and presentation skills.
*Understanding of web communications, social media and website support.
Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.
In accordance with the City of Philadelphia's mandate, all Temple University students, faculty, staff and contractors must be fully vaccinated for COVID-19 by October 15, 2021, unless they have a medical or religious exemption approved by the university. An individual is considered fully vaccinated 2 weeks or more following the second dose of the Pfizer or Moderna vaccines, or 2 weeks or more following a single dose of the Johnson & Johnson vaccine. Individuals who do not meet the University's vaccination or exception requirement by October 15, 2021 will be prohibited from working until proof of vaccination or an exception is provided. For more information visit the university's Vaccines web page at https://www.temple.edu/coronavirus/vaccines.
Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
To obtain additional information about Temple University please visit our website at www.temple.edu.
Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at: https://safety.temple.edu/reports-logs/annual-security-report
You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.
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