Job Description:

Office Coordinator

Administrative

Turlock, CA
*

ID:

11862-034


*
Full-Time/Regular

Independent Electric Supply, Inc. (IES) opened in 1976 with ten employees to serve electrical contractors working in the high-tech aerospace industry. Today, IES operates 16 electrical supply branches in the Northern California area, San Francisco Bay area, Central Valley, Central Coast and 7 locations throughout Arizona. IES focuses on traditional electrical supply with dedicated specialists in lighting, switchgear, wire management, tool & safety, renewable energy and enhance logistics solutions to meet specific customer needs. Employing more than 525 people and managing over 1 million square feet of warehouse space, IES is one of the strongest electrical distributors in the markets we serve.

In August 2011, IES was acquired by Sonepar USA consisting of the finest locally managed electrical and industrial distributors throughout the United States. Sonepar is the world leader in electrical distribution.

EEO Statement:

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Summary

An Office Coordinator is responsible for managing office communications and facilitating key tasks and procedures. Their duties include maintaining a master schedule of all meetings and commitments, placing orders for office supplies when needed and directing both incoming and outgoing calls, emails, faxes and letters.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Answer phone calls and ensure each call is transferred the appropriate party.


• Greets and screens visitors, routing them to appropriate area or person.


• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.


• Prepares outgoing mailing and correspondence.


• Provide administrative support to all departments.


• Filing and organizing records, invoices, and other important documentation


• Coordinate's meetings: booking conference room, making sure necessary IT supplies is available, and coordinating catering.


• Orders and maintains supplies and arranges for equipment maintenance.


• Proficient in MS Office (Word, Excel, Outlook, PowerPoint)


• Exceptional customer service skills and phone etiquette


• Excellent verbal and written communication skills and demonstrated organizational skills with attention to detail required


• Other responsibilities may be assigned.

Supervisory Responsibility, work environment and physical demands

This position has no supervisory responsibility. Typical environments include office, light industrial, commercial, utility and manufacturing. The noise level in the work environment is usually moderate. Work may include outdoor work exposed to elements and non-conditioned spaces.

Required Skills

Through previous background and experience, the candidate must be able to demonstrate, with or without an accommodation:

• Skill in establishing and maintaining effective working relationships.


• Ability to effectively communicate.


• Excellent planning and organizational skills


• Detail oriented and ability to handle multiple projects simultaneously


• Effective interpersonal communication skills


• Possess in depth knowledge of computer systems, Microsoft Office, etc.


• Must be a team player and abide by IES's strong core values and beliefs.

Required Experience

• Associate degree (A. A.); Bachelor's degree (B.S.) preferred and 2+ years related experience and training; or equivalent combination of education and experience.

Apply Now