Job Description:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Manage accounts payable which include but is not limited to entering invoices, allocating procurement card transactions, processing weekly payments and travel reimbursements, and maintaining vendor records.


• Review vendor contracts to ensure payments are compliant with all agreed-upon terms.


• Assist with creating and entering journal entries.


• Reconciles pre-paid account, including travel and training budgetary spend


• Work collaboratively with other teams to ensure proper documentation is provided and the organization remains compliant with accounting processes and procedures.


• Act as the program administrator for the organization’s procurement card program.


• Support month-end and year-end close process preparation of monthly reconciliations and schedules.


• Calculate and enter monthly Sales and Use Tax accruals and remit quarterly Sales and Use tax to the government entity.


• Responsible for reviewing and managing invoices received for all construction projects which includes monitoring SOVs, retention calculations, tracking and payments, progress billing, and lien waivers.


• Manage capital assets purchases and transfers, depreciation, physical inventory, and disposals.


• In collaboration with Procurement, monitors and tracks the Capital Projects and Repairs and Maintenance activities throughout the organization.


• Assist in preparing schedules and supporting documentation for external audit requirements and regulatory compliance, such as 1099’s.


• Maintain up-to-date documentation of accounting processes.


• Perform ad hoc analysis and special projects as needed.

STRATEGIC INITIATIVE RESPONSIBILITIES:

• Develop or create new accounting/operations procedures to improve inter-department and operational flow across the organization.


• Develop and maintain relationships with internal departments as well as any outside vendors.


• Create and develop procurement card workflow for all departments within the organization.

 

SUPERVISORY

None.

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Possess sound knowledge of the accounting work-flows including journal entries preparation and accounts payable processing.


• Ability to analyze general ledger accounts and rationalize variances.


• Attention to detail, organized, team player, and ability to work independently.


• Ability to interact effectively with peers and supervisors.


• Ability to interface professionally with various vendors, auditors, and senior management.


• Ability to apply a broad range of accounting principles, practices, and procedures to produce accurate results.


• Ability to think analytically and apply sound judgment and/or financial/accounting principles to work assignments.


• Effective written and verbal communication skills for all levels of the organization.


• Ability to work collaboratively and cross-functionally.

 

EDUCATION and/or EXPERIENCE

• Bachelor’s degree in Accounting or related area or a minimum of 3 years of general accounting experience.


• Working knowledge of Generally Accepted Accounting Principles.


• Experience working with Fixed Assets transaction accounting.


• Effective working knowledge of Microsoft Office with intermediate to advanced Excel skills. General comfort with various software applications.

 

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

                                                                                               

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. 

 

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.           

                                                                                 

CERTIFICATES, LICENSES, REGISTRATIONS

None.

 

OTHER SKILLS AND ABILITIES

A high degree of computer knowledge, hands-on experience with word processing and must be highly skilled in heavy spreadsheet applications.  Excellent written and oral communication skills.  A high degree of attention to detail.  Ability to quickly grasp concepts of new software.  Ability to effectively present information to top management or employee groups.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee works in an office suite cubicle at a computer workstation and accesses information from a computer. The employee is required to be mobile to, from, and within the Accounting area, and will be required to leave the area and maneuver throughout the facility to meet with staff of assigned departments.  The employee must occasionally lift and/or move up to 10 pounds.

 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. The employee’s work area is located in a suite of offices above a parking structure and does not have immediate access to windows. Indoor HVAC unit monitors and controls temperature and airflow. Lighting provided by overhead bulbs and lamps. The noise level in the work environment is usually low to moderate and could include persons in the office suite walking past the offices engaged in conversation. Frequent computer use at a workstation. Frequent interaction with employees, clients, vendors, and the public via email, telephone, delivery correspondence, and/or face-to-face. While maneuvering throughout the facility and on the show floor, employees may be exposed to moving mechanical parts and equipment, such as forklifts and electric carts, as well as loud noises originating from the use of individual and multiple quantities of mechanical equipment. The employee is occasionally exposed to exhaust fumes, airborne particles, and risk of electrical shock for both indoors and outdoors environments.

 

Offer Range:  $24.65 - $30.82/Hour

 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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