Provide guidance and support to ensure business units' adherence with regulations, policies, procedures, and best practices relating to vendor management. Conduct vendor due diligence and ongoing monitoring of vendor performance. Advise management on emerging vendor management issues and take appropriate action as required.
Responsibilities:
Responsible for validating the administrative functions in the area and directly support the Supervisor in the daily operations of Vendor Management;
Adhere to established Vendor Management policies and procedures to ensure internal and external regulatory compliance;
Validate the Vendor Relationship Profile questions and follow up for completeness;
Collaborates with legal units to support and coordinate the contract management function; and results are properly uploaded and communicated in central repository (VIDD);
Monitor contract action alerts and notify contract owner and /or vendor for resolution;
Validate the Vendor Risk Assessment questionnaire responses from Vendor and Business Owner for accuracy and timely completion;
Assist and monitor the vendor termination process;
Track and monitor vendor audit tracking to ensure due diligence risk and performance findings are properly documented and resolved in a timely manner.
Prepare ad-hoc vendor due diligence reports and vendor performance reports as requested;
Run metrics and reports to measure and monitor Vendor Management processes. Completes assorted projects within vendor management team;
Escalate vendor management issues for resolution and / or review and approval to the Supervisor.
Excellent organizational skills and ability to coordinate project timelines within SLA to ensure timely completion with minimal supervision.
Qualifications
Knowledge of relevant Vendor Management regulatory guidelines and/or experience within a regulated environment (Bank, Financial Services Firm etc.). Experienced relationship management skills, contract management; Knowledge of vendor management best practices.
Must be a team player, have the ability to work under pressure, have a professional image and be able to resolve problems and conflicts. Must possess basic business communications skills such as advanced writing, listening and have basic office and mathematics skills, and customer service skills.
Minimum Work Experience Requirements:
One to three years of experience managing vendor contracts, either through sourcing, contracting, vendor risk management or equivalent banking experience.
Technical and/or Other Essential Knowledge:
Internet and MS Office (must be proficient in Excel) , SmartSheet, Concur, LexisNexis. Ideally with knowledge in Vendor Insight and/or Archer Platforms.
Education
Minimum education: Bachelor's Degree
Special Instructions to Candidates
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
Please view Equal Employment Opportunity Posters provided by OFCCP here.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Reasonable accommodation may be made to assist individuals with disabilities to complete the online application process. Please contact our Human Resources Department at 305-577-7680 or by e-mail at employment@citynational.com.
