The Executive Assistant will provide high-level administrative support for members of the Executive Office to ensure they can efficiently accomplish key tasks and company initiatives. Effective calendar, meeting and event planning and people management skills are critical as well as sound communication skills associated with routine and high-level written and verbal correspondence. This position requires application of discretion, confidentiality, and the ability to exercise sound decision-making at all times.
In this role you will:
Coordinate and prioritize the work schedules of executives (excluding CEO) including matters sensitive or confidential in nature
Utilize various business applications to prepare correspondence, reports, presentations, agendas, and meeting minutes
May prepare responses to routine correspondence and inquires
Receive, screen and direct incoming calls, visitors, and email
Maintain various files, records, and complex calendars
Arrange business travel, coordinate meetings and track expenses
Event planning
Bookkeeping and account/contract management and conduct invoice processing
Oversees and execute new employee recruiting and onboarding processes
May perform project research
Participate in the development and implementation of administrative standards and best practices for the organization
May maintain office supplies and coordinate maintenance of office equipment
This role could be a good fit if you:
Enjoy working in a fast-paced environment
Independent decision making and initiative
Possess excellent analytical, reading comprehension, written communication, presentation, and interpersonal skillsets
Have incredibly strong attention to detail and organization skills.
Utilize sound reasoning and analysis for creative problem-solving, overcome regular distractions to adhere to strict deadlines.
Have a passion for customer service, support, solving problems and process improvement.
Thrive in a complex environment working on multiple concurrent projects.
Utilize technology with a high level of proficiency
You'll benefit from this experience by:
Being a key contributor on many diverse projects and processes.
Learning by doing, in a fast-paced environment that is growing an evolving through innovation, automation and process improvement.
Working in an environment that serves our Nation's military, veterans, Guard and Reserves along with their families.
You need to have:
High school diploma or equivalent
One year or more of related experience
We also prefer:
Bachelor or Associate Degree
Five years or more of experience supporting senior level executives
Compensation and Benefits
Eligible for annual Performance Bonus Program
401(k) with dollar-per-dollar match up to 6% of salary
Competitive paid time off
Health and dental insurance start DAY 1
Vision insurance
Flexible spending, dependent care, and health savings accounts
Short- and long-term disability, group life insurance
Dress for your day
Innovative professional and cognitive development programs
Who We Are
WPS Health Solutions is an innovator in health insurance and a worldwide leader in claims administration, serving millions of beneficiaries in the United States and abroad.
Founded in 1946, WPS offers health insurance plans for individuals, families, and seniors, and group plans for small and large businesses. We are a world-class claims processor and program administrator for the government's Medicare program. And we manage benefits for millions of active-duty and retired military personnel and their families.
Our purpose is to make healthcare easier for those we serve. Click Here
Our values - Customer Focused, Individual Responsibility, Mutual Respect, and Driven & Passionate - are the core of who we are and how we conduct business every day.
WPS Health Insurance
WPS Health Insurance offers high-quality health insurance plans for individuals and families, Medicare supplement plans for seniors, and group health plans for businesses of every size.
WPS Military and Veterans Health administers claims and provides customer service and related activities for the U.S. Department of Defense and the U.S. Department of Veterans Affairs and their beneficiaries.
WPS Government Health Administrators manages Medicare Part A and Part B benefits for more than 7 million beneficiaries. As one of the largest contractors for the Centers for Medicare & Medicare Services, we've served Medicare beneficiaries and their health care providers since 1966.
WPS Health Plan offers Health Maintenance Organization and Point-of-Service plans to the group and individual markets in eastern and north-central Wisconsin, plus third-party administrator services.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
