SCIENTIFIC PROGRAM MANAGER I at Duke University

Posted in Other 5 days ago.

Location: Durham, North Carolina





Job Description:


School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.


The Duke Human Vaccine Institute is a large interdisciplinary organization with a goal to develop vaccines and therapeutics for HIV, Influenza, SARS-CoV-2, and other emerging infections. The Program Manager will be responsible for working with the DHVI leadership in the coordination, evaluation, and scientific management of post award activities for large research programs and serve as a resource for DHVI investigators with management of pre-award activities related to the submission of grants and post award management of research programs within the DHVI. In particular, this Program Manager will also work with investigators and other program management team members at DHVI to ensure successful programmatic support for nonhuman primate studies and for one or more HIV Vaccine Research and Design (HIVRAD) P01 grants.






Work Performed




Project management:



  • Work with investigators to develop and define project goals and monitor and evaluate project effectiveness using qualitative and quantitative tools. Recommend and implement modifications to improve effectiveness and meet project milestones.

  • Plan, lead, and facilitate regular cross-functional project team meetings. Track action items and follow up with key personnel to ensure action items have been undertaken.

  • Coordinate conference calls and meetings with project sponsors and collaborators. Take and distribute detailed minutes from calls and meetings for review and modify minutes based on comments.

  • Coordinate with regulatory/compliance offices, departments at Duke/DHVI, and external organizations as appropriate to ensure cooperative efforts, positive progress, and project success.

  • Assist investigators with drafting annual reports, including research reports, statements of work, budgets, project timelines, and other required documents.

  • Assist investigators with planning and executing annual scientific advisory board meetings and with any follow-up reporting from those meetings.

  • Develop project management plans using Gantt charts and other project management tools.

  • Meet monthly with DHVI finance administrators to track and project spending and report financial highlights to the primary investigators.

  • Assist in developing communication plans with the project team. Proactively assess and analyze with the team, any risks and issues that may compromise project results and develop plans to remove or mitigate them.

  • Monitor schedules and risk management plans and provide warnings of serious deviations or variations that may compromise project results.

  • Proactively identify changes in work scope and ensure appropriate planning measures are taken with internal and external stakeholders to reassess, renegotiate and amend scope of work responsibilities, proposals and budgets.



Nonhuman primate studies (NHP) management:


    Work with the NHP animal study coordinator, research investigators, and program management team to coordinate, manage, track, and plan NHP vaccination research studies to support multiple research programs across DHVI.Manage and maintain the NHP specimen repository, both internal and external. Responsible for working with the accessioning unit to request and pull specific samples to send to laboratories for assays. Coordinate material transfer agreements (MTAs) and/or other appropriate agreements, as needed. Programmatically manage the initiation and tracking of assays conducted with NHP samples distributed to different laboratories and institutions, coordinate distribution of data collected from the assays and work with the investigators on data analyses of all NHP studies. Develop, coordinate, and oversee the Memorandums of Understanding (MOUs) for all subcontracting institutions funded for NHP studies for compliance with Animal Research (IACUC).
  • Work with primate centers on IACUC amendments to maintain compliance with Duke and Federal regulations.

  • Work with the NHP studies team to plan and conduct meetings with investigators and programmatic staff to assess resource/financial needs that are necessary to implement/conduct/monitor current and planned NHP protocols.

  • Perform any other assignments deemed necessary by the Principal Investigator or Program Management Leadership.



Required Qualifications at this Level

  • Education/Training Bachelor's degree. Additional training in Project Management or related training is desired.

  • Experience: Two years of experience in project management, with increasing scope and independence. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE


Preferred Qualifications

  • Education/Training: Post-graduate degree is strongly desired but not required. A background in scientific research is strongly desired. Additional training in Project Management or related training is desired

  • Experience: Two years of experience in project/program management with increasing scope and independence in a research environment.



Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.