Executive Assistant to the President at Northeast Wisconsin Technical College

Posted in Other 10 days ago.

Location: Green Bay, Wisconsin





Job Description:

Job Title: Executive Assistant to the President
Location: Green Bay
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 602305
Qualifications


Department: District Office



Reports To: Executive Leadership Team Member



FLSA Status: Exempt - 40 Hours



Amount of Travel Required: Travel Varies



Salary Grade: C



Position #: 01000038



Positions Supervised: One






LOCATION: Green Bay Campus



STANDARD HOURS: 40 hours per week. Typical hours Monday-Friday 8:00 a.m. - 5:00 p.m.; Flexibility required to include other evening and/or weekend hours as necessary.



MINIMUM SALARY: $65,273/year



*Current benefit eligible employees will be placed within the pay range based on their current rate/range.




Required
online
application available on website:


www.nwtc.edu/jobs







The College is seeking to attract ethnically diverse instructors and staff who can inspire our increasingly diverse student population.
We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps.




POSITION SUMMARY


Provide high-level administrative support to the College President and the Board of Trustees. Provide leadership support to the District Office Receptionist (when needed) and Executive Assistants to Executive Leadership Team.



ESSENTIAL FUNCTIONS


Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the functions identified in the job description.

Essential Functions Statement(s)



  • Provide complex and diverse administrative support, including composing correspondence, reports, presentations, etc. for the College President and committees chaired and/or assigned by the President. Assist in organizing workflow.

  • Conduct research, compile data, and prepare documents for consideration and presentation by executives, committees, and board of directors.

  • Schedule Board of Trustees meetings, prepare agenda, take, and distribute minutes, and coordinate meeting materials.

  • When necessary, provide supervision and work direction to the District Office Receptionist including performance management, employee development, etc.

  • Serve as team leader for Executive Assistants and District Office Receptionist, assuring a highly functioning team meeting the needs of the district office and Executive Leadership Team

  • Direct the workflow, when necessary, and assist the Executive Leadership Team and their Executive Assistants in the completion of work assignments.

  • Assist in the preparation and monitoring of the budget for the President and Board of Trustees.

  • Initiate and coordinate activities and projects for the College in support of the mission and student success.

  • Greet internal and external customers, in person or via phone, and serve as the liaison between the customer and the President.

  • Represent the President as requested

  • Manage and maintain the President's schedule. Schedule meetings with internal and external customers. Plan and coordinate travel arrangements.

  • Facilitate the activities to complete the Board Appointment Process.

  • Ensure that the Board of Trustees is aware of and complies with its legal and regulatory responsibilities

  • Oversee the Opening, sorting, and distribution of incoming correspondence, including faxes and email. Respond on behalf of the President as appropriate.

  • Oversee the reconciliation of Pro Cards and manage Board, District Office, and President's budget.

  • Ensure student, faculty, and staff complaints are addressed by the appropriate department or person.

  • Correspond and communicate with business partners, legislators, elected officials, and the Wisconsin Technical College System.

  • Communicate, support, and resolve board related needs and concerns with individual board members

  • Serve as the liaison between the President and the Board of Trustees to ensure appropriate communication is shared and project activity is coordinated.




POSITION QUALIFICATIONS



Competency Statement(s)



  • As the face and voice of the Presidential office engage in highly professional conduct befitting of a CEO

  • Values - Demonstrate behaviors and action that support the College's values - Customer Focus, Everyone Has Worth, Passion and Inspiration, Collaboration, Emotional Intelligence, Results and Accountability, Valuing Talent and Well Being, and Ethics.

  • Student Success - Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives.

  • Diversity Oriented- Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, disability, socio-economic background, or job type.

  • Exhibits a high level of accuracy in all forms of communication, in terms of content, grammar, and proof reading

  • Accountability - Ability to accept responsibility and account for his/her actions.

  • Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.

  • Autonomy - Ability to work independently with minimal supervision.

  • Communication, Oral - Ability to communicate effectively with others using the spoken word.

  • Communication, Written - Ability to communicate in writing clearly and concisely.

  • Customer Oriented - Ability to take care of the customers' needs while following company procedures.

  • Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.

  • Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.

  • Interpersonal - Ability to get along well with a variety of personalities and individuals.

  • Judgment - The ability to formulate a sound decision using the available information.

  • Organized - Possessing the trait of being organized or following a systematic method of performing a task.

  • Reliability - The trait of being dependable and trustworthy.

  • Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

  • Tolerance - Ability to work successfully with a variety of people without making judgments.





SKILLS & ABILITIES



Education: Associate's Degree

Experience: Six years related experience, of which two must be at the executive level



**An equivalent combination of education and work experience may be considered.



Computer Skills


Microsoft Office Suite, multiple electronic meeting platforms, ability to learn and utilize Enterprise Resource Planning (ERP) systems and retrieve/utilize data from a data warehouse



Other Requirements


Ability to type 48 words per minute with 95 percent accuracy


Must hold a valid driver's license and be insurable under the District's standard insurance policy terms.





PHYSICAL DEMANDS



Physical Demands



Lift/Carry


Stand


O (Occasionally)


Walk


O (Occasionally)


Sit


F (Frequently)


Handling / Fingering


C (Constantly)


Reach Outward


O (Occasionally)


Reach Above Shoulder


O (Occasionally)


Climb


O (Occasionally)


Crawl


O (Occasionally)


Squat or Kneel


O (Occasionally)


Bend


O (Occasionally)



10 lbs or less


O (Occasionally)


11-20 lbs


N (Not Applicable)


21-50 lbs


N (Not Applicable)


51-100 lbs


N (Not Applicable)


Over 100 lbs


N (Not Applicable)




Push/Pull


12 lbs or less


O (Occasionally)


13-25 lbs


N (Not Applicable)


26-40 lbs


N (Not Applicable)


41-100 lbs


N (Not Applicable)





N (Not Applicable)


Activity is not applicable to this occupation.



O (Occasionally)


Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)



F (Frequently)


Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)



C (Constantly)


Occupation requires this activity more than 66% of the time (5.5+ hrs/day)



The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.


Northeast Wisconsin Technical College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Talent and Culture.



NWTC does not discriminate on the basis of age, race, color, disability, sex, gender, sexual orientation, gender identity, national origin or other protected classes. Inquiries regarding the College's nondiscrimination policies may be directed to the Chief Officer for Diversity, Equity, and Inclusion at (920) 498-6826 or equity@nwtc.edu.