Fleet Administrator I at Henkels & McCoy

Posted in General Business 7 days ago.

Type: Full-Time
Location: Blue Bell, Pennsylvania

Job Description:

Henkels & McCoy is an industry-leading utility construction firm providing critical infrastructure construction and maintenance services for the power, oil & gas pipeline, gas distribution, and communication markets throughout North America. Founded in 1923, Henkels & McCoy adapts over 95 years of experience to the dynamic and evolving infrastructure needs of today. Henkels & McCoy has been recognized with an E. I. DuPont Safety Excellence Award and is a founding member of the ET&D Partnership, a collaborative industry partnership working to reduce fatalities, injuries, and illnesses in the electric line construction industry.

The Fleet Administrator 1 is a critical role for the success of the fleet management team ensuring that value is delivered to not only the East Region fleet department but field operations as well. This role will work closely with the East Region fleet management team, shop & field personnel to ensure compliance across the regional fleet department.

Major Job elements Include:

  • Responsible for the regional mechanic's & drivers payroll, maintaining their files and ensuring there time is entered correctly on a daily basis.

  • Ensure billing and payment functions are completed accurately and on time. Verifying statements, PO's, and viewing audit reports. Review and escalate high value PO's and payables with the fleet manager.

  • Establish and maintain open communication channels with vendors, operations, and department personnel maintain filing system for various work orders, vendors etc.

  • Monitor and review the Blue Bell gas boy fuel system to ensure delivery of fuel is on time and is accounted for accurately in the system. Check and adjust cost and pricing weekly.

  • Maintain the regional fleet department personnel driver files and shop CDL files to ensure compliance.

  • Facilitate and support the fleet manager and field personnel with new account set ups and onboarding procedures for new personnel.

  • Scheduling of the mechanics required company driver& safety training to maintain compliance.

  • Entering of preventative maintenance into the JDE system when needed, maintaining equipment files, review and process billing for monthly national accounts.

  • Assist in the GPS program by way of weekly reports, downloads and other duties as assigned with the Zonar program

  • Other duties as assigned.


  • Prior Fleet experience a plus but not required.

  • Previous experience in working with web-based fleet management systems (preferred but not required).

  • Ability to handle multiple assignments when applicable and prioritize in a fast pace environment.

  • Must be detail oriented and demonstrate good interpersonal and organizational skills.

  • Proficient in Microsoft Office (Excel, Power Point, Word).

  • Exercise good judgement when dealing with challenging vendors and personnel.

  • Ability to troubleshoot and determine best solutions.

Henkels & McCoy, Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities .