Senior Support Assistant- Research Support-Animal Center at UTHealth

Posted in General Business 19 days ago.

Type: Full-Time
Location: Houston, Texas

Job Description:

Position Summary:

This is a second step entry level job that performs most routine tasks under more generally defined supervision. Performs a variety of moderately complex clerical tasks to support assigned area. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description.

Position Key Accountabilities:

  • Responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor.
  • Drafts correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials.
  • Schedules and maintains calendars, travel itineraries, and coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.
  • May maintain and reconcile assigned financial records/ reports for area.
  • Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.
  • Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.
  • Assists with data entry and basic processing for the financial and/or human resources systems.
  • Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.
  • Maintains office supplies and equipment.
  • Screens calls and emails and receives and directs visitors.
  • Retrieves information from departmental and/or project records.
  • May handle confidential information and sensitive issues.
  • May train entry level clerical staff.
  • Handles basic to moderately complex inquiries.
  • May be assigned routine budget or financial responsibilities by supervisor.
  • Advises on policy and processes as assigned by supervisor.
  • Other duties as assigned.
  • Certification/Skills:

    Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.
    FMS training with a passing score may be required.
    Use of University financial systems may be required.

    Minimum Education:

    High School diploma or equivalent.

    Minimum Experience:

    Three (3) years of general office experience. May substitute required experience with equivalent years of education beyond the minimum education requirement.
    Prior experience scheduling and maintaining calendars & travel itineraries.
    Prior experience with preparing meeting materials or general reports preferred.

    Physical Requirements:

    Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

    Security Sensitive:

    This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215