Moffatt & Nichol is actively searching for a Certified Payroll Specialist to join our Corporate Human Resources Team. The Certified Payroll Specialist administers the activities of national and international payroll function (recording hours of work, processing time records, compiling payroll statistics, maintaining payroll control records, and calculating payrolls). The placed candidate will also ensure the generation of the company payrolls, including labor distribution records, vacation and sick leave accrual, overtime and withholding status. They will also meet all government reporting requirements for payroll taxes, withholding and employer contributions.

Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Performs a wide variety of activities in preparation, production and processing of U.S. and global payrolls, including computing wage, overtime payments, calculating and recording payroll deductions, processing requests for paycheck advances, and processing terminations.


• Maintains related records, filing tax reports and voluntary deduction reports.


• Tracks national and international labor distribution records, vacation and sick leave accrual, overtime and withholding status.


• Audits timekeeping records for compliance with established standards, maintaining time and attendance records, entering new hires into the payroll system, posting changes in pay and tax status, and miscellaneous changes.


• Balances and controls earnings and deduction totals, calculating and preparing general ledger entries, inspecting automated system output such as registers and standard reports.


• Determines and corrects out-of-balance conditions, preparing and filing tax reports, gathering payroll data for inclusion in financial statements, and researching and preparing special reports for management.


• Calculates and processes various types of pay such as military and jury duty pay, and processing garnishments and levies.


• Documents and updates procedures.


• Prepares special reports for management.


• Meets all government (national and international) reporting requirements for payroll taxes, withholding and employer contributions


• Manages inquiries and requests related to preparation and distribution of payroll.


• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.


• Maintains employee payroll records.


• Ensures compliance with U.S. and global wage, and hour laws and best practices.


• Facilitates audits by providing records and documentation to auditors.


• Supports global expansion and provide insight for 3rd party vendor(s) to ensure payroll accuracy and compliance in multiple countries.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

• Associate degree or equivalent experience


• 5+ years of experience running payroll


• Current Certified Payroll Professional Designation


• Rounded Payroll experience (Hourly, Salary, Deductions)

• Fluent in English and Spanish and/or Portuguese


• Strong Excel Skills (complex formulas, pivot tables, etc.)


• Attention to detail a must


• Experience running payroll for an AEC or professional service firm preferred


• International (outside US) payroll experience preferred


• ADP Workforce Now or Global experience preferred

Physical demands

Ability to use standard office equipment. Stationary for a prolonged period of time.

Moffatt & Nichol is a global infrastructure advisory firm of 800+ employees in 40+ offices and 7 countries. We provide practical solutions to clients in the marine terminal, transportation, energy, environmental, federal, and urban development markets around the world. We are a multidiscipline professional services firm with specialized expertise in structural, coastal, and civil engineering; environmental sciences; economics analysis; inspection and rehabilitation; and program management solutions.

Moffatt & Nichol's EEO Statement

As a global business, Moffatt & Nichol relies on diversity of culture and thought to deliver on our goal of Creative People, Practical solutions serving our client needs, and ensures nondiscrimination in all programs and activities in accordance with Title VI and VII of the Civil rights Act of 1964. We continuously seek talented, qualified employees in our world-wide operations regardless of race, color, sex/gender, including gender identity and expression, sexual orientation, pregnancy, national origin, religion, disability, age, marital status, citizen status, protected veteran status, or any other protected classification under country or local law. Moffatt & Nichol is proud to be an Equal Employment Opportunity/ Affirmative Action Employer/ Federal Contractor desiring priority referrals of all protected veterans for job openings.

EEO is the LAW