Job Description:

Our story starts with a simple universal truth: Every business is a peoplebusiness.Our people are our greatest assets at Alight Solutions because People Matter! We strive for Excellence Every Day by collaborating with our clients andcolleagues.At Alight, we Think Forward and we Act Now to shape the future of work and life for organizations, people and their families! Alight has 25 years of industry experience. Our success is fueled by the expertise of our people, and the strength of our proprietary and partner technology. Come join the leading technology-enabled HR and benefits service provider. Be Real with Alight and help us reimagine how people and organizations thrive.

As an Executive Assistant, a typical day toinclude the following:

• Calendar Management: Manage executive's active calendar of appointments; manage recurring meetings: maintain an agenda, create presentations, handle meeting logistics and staff preparation. Provide "gatekeeper" and "gateway" role, creating win-win situations for direct access to the executive's time and office.




• Technology: work in collaboration with the executive and other executive assistants to leverage both current and emerging tools and technology that can assist in delivering on the project and initiatives assigned and that can add an ever-increasing level of productivity and effectiveness.




• Travel Arrangements: Arranging at times complex and detailed domestic and international travel plans, itineraries, and agendas; compiling documents for travel-related meetings. Processing expense management for travel.




• Communications: Research, prioritize, and follow-up on incoming issues, and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determine and suggest the appropriate course of action, referral, or response.




• Project Management: Assist in driving the executive's initiatives forward, communicating and managing a wide variety of deliverables across the business. Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. Assist the executives with miscellaneous projects and tasks in preparation for meetings and conferences.




• Reporting and Presentation Materials Management: Prepare, file and collect budgets, financial statements, corporate records, and reports relevant to the executive's space. Create, consolidate, finalize, and provide final presentation materials for the executive to distribute and present.




• Relationship Building: Provide leadership to build relationships crucial to the success of the company and manage a variety of special projects for the executives, some of which may have organizational span. Leverage partnerships to troubleshoot challenges for the executive when needed.




• Represents the Executive by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the Executive.

Requirements:

• 7-10+ years of Executive Assistant experience with increasing responsibility, complexity, and initiative, ideally with basic financial and business operations acumen.




• Experience supporting one or more of the following members of an Executive Leadership Team: Executive Financial Vice President, Executive HR Vice President, Executive Operations Vice President or other Senior Executives in a fast-paced start-up/growing organization.




• Intellectually curious about understanding the business, assisting on strategic projects and establishing new policies, practices and tools that improve the day to day management of the Executive's required deliverables.




• Proven track record of leveraging strong interpersonal skills and the ability to build relationships with key stakeholders, including staff, external partners, vendors, assistants and other colleagues.




• Strong prioritization, organizational, and follow-up skills; able to manage changing priorities and deliverables, coordinate work flow, the ability to take ownership and managing a wide variety of everchanging tasks, projects, under short deadlines. Impeccable multitasking abilities.




• Self-directed and flexible; able to handle high-stress situations with calm competence; comfortable working in a fast-paced environment and able to exhibit sound judgment and decisiveness.




• Excellent writing and proofreading skills including grammar, punctuation, spelling, and editing along with leading knowledge of MS Office products (Outlook, Word, Excel, PowerPoint), and internal systems.

Education:

• High school diploma or equivalent

Background Check Required

By applying for a position with Alight, you understand that, should you be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with Alight's employment policies. Background checks may include some or all of the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, and criminal check, search against global sanctions and government watch lists, fingerprint verification, credit check, and/or drug test. You will be notified during the hiring process which checks are required by the position. Additionally, an active security clearance or the ability to obtain one may be required for this role.

Equal Employment Opportunity

Alight is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, ancestry, national origin, physical or mental disability, veteran or military status, or any other legally protected characteristics or conduct covered by federal, state or local law. In addition, Alight takes affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identity, protected veteran status, or national origin.

Reasonable Accommodations

Alight provides reasonable accommodations to the known limitations of otherwise qualified employees and applicants for employment with disabilities, sincerely held religious beliefs, practices and observances, unless doing so would result in an undue hardship. Applicants for employment may request a reasonable accommodation/modification by contacting his/her recruiter.

Diversity Statement

At Alight, we believe that diversity should be visible, valued, and sustained throughout the organization. Alight provides equal treatment and employment opportunities to all employees and applicants for employment without regard to any protected status or other protected characteristic.

Authorization to Work in the United States

Applicants for [employment/this position] in the United States must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Alight.

We offer you a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

DISCLAIMER:

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities of this job to other entities; including but not limited to subsidiaries, partners, or purchasers of Alight business units.

Alight Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, pregnancy, childbirth or related medical condition, veteran, marital, parental, citizenship, or domestic partner status, or any other status protected by applicable national, federal, state or local law. Alight Solutions is committed to a diverse workforce and is an affirmative action employer.
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