Administrative Assistant at Chubb

Posted in General Business 8 days ago.

Type: Full-Time
Location: New York, New York

Job Description:

Administrative Assistant  – New York City


Chubb is the world’s largest publicly traded property and casualty insurer.  With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients. A $5B+ division of Chubb, Personal Risk Services offers personal insurance solutions (home, auto, collections, excess, and many more) to successful families and individuals.


Overview of Position: The Personal Risk Services (PRS) New York Region Sales Support position is preferably based in NYC.  Sales Support serves a critical role in the effective operations of the New York Sales and Distribution team, which represents $1.5B in written premium across four branches. This individual will provide sales support to the Regional Vice President for New York, as well as the 19 sales employees across two states. Key attributes of a successful candidate are the desire to thrive in a fast-paced environment and the ability to manage multiple priorities simultaneously. The New York Region provides a dynamic and energetic work environment and this position touches multiples aspects of Personal Risk Services.


Applicants should have a minimum of five years in a corporate environment. Excellent communication and organizational skills are essential. The successful candidate must be able to work independently in a fast-paced business environment and can anticipate the needs of the Regional Vice President and Sales Team. The individual will be required to build strong relationships with our internal and external customers.


Key Responsibilities Include:

  • Provide administrative support to the Regional Vice President through managing schedules, arranging travel, expense processing and providing necessary reports for meetings.

  • Anticipate support needs of the NYC, White Plains, Uniondale and New Jersey  Sales and Distribution team. Activities could include (but are not limited to) ordering marketing supplies as needed, scheduling Webex meetings, managing branch underwriting assignment lists, and providing on demand support to PRS agents.

  • Prepare and distribute monthly results to designated agents as requested by the sales team.

  • Maintain agency contact information.

  • Ability to learn, utilize and demonstrate proficiency at multiple Chubb management reporting systems, as well as Salesforce.

  • Manage regional agent assignments and opportunity reporting in Salesforce.

  • Prepare/create presentations, reports, letters, announcements, exhibits, etc. in a clear and concise manner with minimal editing required by the Sales and Distribution team.

  • Coordinate meetings, luncheons, events (internal & off-site) in an efficient & timely manner and within budget.

  • Serve as a central point for disseminating inter-departmental communication and coordinate the flow of information throughout the team.

  • Coordinate and manage flow of external communication to agents.


Competencies required:

  • Strong interpersonal skills, particularly the ability to interact with customers and all levels of internal partners.

  • Strong administrative skills i.e. the ability to handle correspondence and phone inquiries, maintain files, take notes in meetings, prepare and monitor expense accounts, and complete special projects as needed.

  • Effective time management and organizational skills. Responds to requests with a sense of urgency.

  • Ability to manage multiple priorities and meet deadlines consistently.

  • Detail oriented; strong ability to work with numbers, prepare reports and presentations.

  • Demonstrated high level of initiative.

  • Ability to be creative and adaptable in a changing business environment. Easily shifts from task to task.

  • Ability to handle confidential information in an appropriate and professional manner.

  • Excellent oral and written communications skills.

  • Demonstrated ability to work independently.

  • Proficiency in scheduling meetings, coordinating events and making travel arrangements.

  • Proficiency in Microsoft Office Suite: Word, Excel and PowerPoint



Chubb strives to offer a diverse and inclusive and rewarding work environment.  Teamwork and mutual respect are central to how Chubb operates and we believe the best solutions draw upon diverse perspectives, experiences and skills.  We operate in such a way where everyone, regardless of their singular background has the opportunity to contribute to our collective success.



Chubb offers a competitive compensation package and comprehensive benefits package including life, health and dental, vision, a generous retirement savings plan, disability coverage, stock purchase plan, flexible spending accounts, tuition reimbursement, and business casual dress.  At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it.  Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religion, age, sex, sexual orientation, transgender, national origin, disability, genetic information, veteran, or marital status, or any other characteristic protected by law.