Chubb is the world’s largest publicly traded property and casualty insurer. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

Relationship & Scope

We are seeking an energetic, proactive individual to join our 120+ member finance team.  This position reports to the AVP, Finance & Operations and is key to ensuring administrative and operations matters are addressed in a timely manner.  

Duties & Responsibilities

• Assist in planning and coordination of virtual and in-person events which includes Town halls, onsite and off-site meetings/events. This includes scheduling, reserving space, catering orders, logistics, etc.


• Assist with preparation of binders or material for various Board/Committee meetings, as needed


• Ensure various facilities, information technology and other operations issues are promptly addressed and resolved 


• May scribe and prepare meeting minutes as requested


• Post, update and maintain content on the team’s intranet pages


• Update personnel related charts and documents (organizational chart(s), seating charts, etc.)


• Handle all onboarding tasks related to incoming staff (secure systems access, preparing new hire manuals, etc.)


• Ensure new hires have the necessary technical assistance to set up their hardware and software


• Prepare and track progress of expense reports and/or vouchers as needed


• Generate quality, professional documents using company templates and Microsoft Office suite


• Maintains the strictest levels of confidentiality and interacts appropriately with all levels of the organization


• May provide backup administrative assistance support as requested


• Other projects and tasks as assigned.

• Minimum 5 years of experience providing Administrative or operations support to a team


• High school degree required; Associate degree+ preferred


• Strong organizational skills


• Must be able to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and rapidly changing environment.


• Excellent verbal and written communication skills, with exceptional interpersonal skills is required.


• Flexibility to work occasional overtime when the need arises is strongly preferred.


• Excellent collaboration and teamwork skills are required in order to coordinate with other staff to accomplish departmental activities.

Technical Skills

Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required. Familiarity with Visio is a plus.

Prior experience with company expense report and disbursement voucher systems is preferred

Experience managing multiple complex calendars via Outlook is a plus

Demonstrated proficiency with collaboration tools and portal technology, including MS Teams, Webex and SharePoint sites/OneDrive is preferred

Chubb strives to offer a diverse and inclusive and rewarding work environment.  Teamwork and mutual respect are central to how Chubb operates and we believe the best solutions draw upon diverse perspectives, experiences and skills.  We operate in such a way where everyone, regardless of their singular background has the opportunity to contribute to our collective success.

Chubb offers a competitive compensation package and comprehensive benefits package including life, health and dental, vision, a generous retirement savings plan, disability coverage, stock purchase plan, flexible spending accounts, tuition reimbursement, and business casual dress. At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religion, age, sex, sexual orientation, transgender, national origin, disability, genetic information, veteran or marital status, or any other characteristic protected by law.