Supports a team (Region, District, Area, or Functional group) with assigned tasks, projects and could include, but is not limited to, the following: correspondence, various administration tasks, tracking project deliverables, dates and monitoring deadlines, provides regular and timely reports highlighting variances as they arise and managing office locations (supplies, meeting support).
Essential Job Functions
Updates necessary tracking system(s) to ensure that status updates are maintained with complete accuracy, including third party management systems.
Creates and distributes correspondence relevant to the team, project or program (internal and external).
Assists with administrative preparation for various meetings.
Communicates issues to management prior to reaching critical status.
Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness.
Provides ad hoc reports as requested.
Provides additional administrative support as required.
Prepare and submit for purchase orders and processing of contractor invoices Various Office management functions such as supply ordering, package shipment, office vendor coordination and payment (garbage, utilities, coffee, etc.).
Event preparation & coordination
Education/Certifications
High school diploma or equivalent
Associate degree or equivalent work experience preferred
Experience/Minimum Requirements
One (1) to three (3) years in a general business environment with project coordination and/or administrative support experience preferred
Other Skills/Abilities
Computer skills using Microsoft Office and ability to quickly learn a variety of new tracking and software programs
Excellent organizational/administrative skills
Strong interpersonal skills
Strong Excel, Visio, Word and PowerPoint skills
Ability to thrive in a dynamic problem-solving environment
Ability to multi-task in a fast-paced environment
Customer service orientation with a strong problem-solving approach
