Job Description:

JOB PURPOSE

The Human Resources Payroll Specialist is responsible for performing HR-related responsibilities and oversight of NRI’s payroll policies and compliance of the complete payroll process including preparing, reviewing, and processing bi-weekly and semi-monthly payrolls accurately and timely, garnishments, payroll taxes and reporting. This role must perform exemplary customer service and assistance to NRI employees and Executives.

ESSENTIAL DUTIES/ RESPONSBILITIES

·        Responsible for the timely preparation and processing of bi-weekly and semi-monthly payroll schedule and occasional off-cycle and bonus payrolls; process personnel actions, salary changes and tax withholding changes

·        Ensure accuracy of approved timesheets in UltiPro Time Management

·        Reconcile all tax and unemployment liability accounts to the general ledger and investigate variances

·        Prepare quarterly payroll tax reporting

·        Research and resolve payroll/tax reporting issues

·        Maintain advanced understanding of payroll operations including payroll taxes and general ledger

·        Manage the garnishment process including providing data for agencies as needed; track and deduct all garnishments and other special payroll deductions

·        Respond to employment verifications

·        Review and resolve payroll discrepancies and/or employee questions timely and accurately; take appropriate actions to mitigate future issues from arising

·        Maintain complete and accurate record of payroll information in support of internal reports and payroll preparation; effectively perform various audits to support the overall payroll function

·        Develop and maintain standard and custom reports; maintain data integrity in system

·        Research ways to improve processes and minimize expenses through application of laws and/or regulations

·        Work with auditors as needed to provide any payroll related information as it relates to completion of audit procedures

·        Document internal control processes and implement best practices as it relates to the payroll function and all responsibilities of the position

·        Maintain awareness and compliance of applicable laws (federal/state)

·        Participate in administrative staff meetings and attend other meetings and training seminars as necessary

·        Recommend new approaches, policies, and procedures to effect continual improvements in efficiency of the department

·        Maintain human resources information system records and compile reports from the database

·        Maintain compliance with federal and state regulations concerning leaves and accommodations

·        Perform other related duties as required and assigned

·        Demonstrate the ability to interact and cooperate with all company employees and customers

·        Build trust, value others, communicate effectively, drive execution, foster innovation, focus on the customer, collaborate with others, solve problems creatively and demonstrate high integrity

·        Maintain professional relationships that meet company core values

 

·        Proactively establish and maintain effective working team relationships with all support departments

 

 

MARGINAL DUTIES

None

REQUIRED SKILLS/ ABILITIES

·        Apply personal ethics, honesty, initiative, flexibility, responsibility, and confidentiality in all areas of responsibility

·        Ability to analyze information and convert related activities into a comprehensive work plan

·        Ability to communicate and make recommendations to HR management

·        Ability to identify basic problems, collect data, establish facts, and draw valid conclusions

·        Ability to multi-task and drive multiple projects

 

·        Ability to work independently in a fast-paced environment with changing priorities

 

 

WORK ENVIRONMENT/ CONDITIONS

When applicable and appropriate, consideration will be given to reasonable accommodations.

 

·        Normal everyday hazards or discomforts typical of offices, meeting, and training rooms

·        Comfortable levels of temperature, ventilation, lighting, and sound with exposure to deviations from pleasant environmental conditions is only occasional

·        Always work indoors

·        Often exposed to sound and noise levels that are distracting within normal, everyday office setting

·        Work near other people, but usually have a few feet of space separating via work cubicle

 

·        The likelihood of injury is remote

SUPERVISORY RESPONSIBILITIES

None

TRAVEL

None

MINIMUM REQUIREMENTS

·        Must be able to pass a Federal investigative background check

·        No conviction, in the last five (5) years, of fraud or felony

·        No convictions of any misdemeanor or gross misdemeanor involving identity theft or any other financial crime

·        No defaulted Federal student loans

·        No license to practice law that has been revoked or involuntarily suspended at any time

·        Civil Judgement ; simply having a civil judgement does not disqualify for employment

·        Must be a United States born citizen; cannot be a Foreign National

 

·        Five (5) years of hands-on Payroll experience

PREFERRED EXPERIENCE REQUIREMENTS

·        Certified Payroll Professional (CCP) Certification

·        Experience with UltiPro or comparable HRIS system

 

·        Working knowledge of payroll best practices

 

MINIMUM EDUCATION REQUIREMENTS

 

Associate’s or Bachelor’s degree in Human Resources or related field or equivalent work experience

PREFERRED EDUCATION REQUIREMENTS

Professional degree in accounting or bookkeeping 

REQUIRED COMPETENCIES

·        Understanding of legislative requirements in the area of payroll law and compliance

·        Demonstrated ability to identify opportunities for improvement while creating and implementing viable solutions

·        Demonstrated ability to manage confidential information

·        Demonstrated problem solving, time management and priority setting skills

·        Attention to detail and excellent organizational skills

·        Strong communication skills, both written and verbal

 

·        Flexibility and willingness to learn

PHYSICAL REQUIREMENTS

·        Must be able to remain in a stationary position for extended periods of time; primarily sitting

·        Ability to occasionally move about the office to access office machinery, offices, restrooms, breakrooms, etc.

·        Ability to primarily work with fingers rather than with the whole hand or arm; typing, etc.; repetitive motions of the wrists, hands, and/or fingers

·        Must be able to exchange ideas by means of the spoken word; where detailed or important spoken instructions must be conveyed to others accurately, loudly, and or quickly

·        Constantly perceive the nature of sounds at normal speaking levels with or without corrections, and have the ability to receive detailed information through oral communications

·        Constant close visual acuity to perform activities such as viewing a computer terminal, reading, and analyzing data

 

·        Exert up to 10 pounds of force occasionally and/or a negligible amount of force to lift, carry, push, pull or otherwise move objects, including own human body

REVIEWED BY: SARAH MCCARTY

TITLE: DIRECTOR OF HUMAN RESOURCES

DATE APPROVED 11/20/2020

DATE REVIEWED 11/20/2020

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.  Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

National Recoveries Inc. is a government contractor and shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. 

Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

In addition, the physical demands described within this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

If you are interested in applying for employment with National and need special assistance or an accommodation to apply for a posted position, contact our Human Resources Department via phone at 763-390-1680.

National is a drug – free workplace.  

Education

Preferred

• Bachelors or better in Human Resource Administration


• Associates or better in Accounting

Skills

Preferred

• Organizational Skills


• Reliability


• Efficiency


• Flexibility


• Ability to Multi-Task

Behaviors

Preferred

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well


• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

• Financial: Inspired to perform well by monetary reimbursement

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

See job description

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