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Department: Procurement
Reports To: Procurement Operations Supervisor
Travel Required: up to 10%
Why Join Community Coffee?
Community Coffee Company is the #1 family-owned and operated retail coffee brand in America. Rooted in family and tradition, yet always looking to the future, you can expect a fast-paced environment that is both challenging and rewarding. Join us and make your passion your profession!
Position Overview
As a Sourcing Specialist, you will be responsible for supporting sales, marketing and all internal customers with item level sourcing, managing assigned commodities and categories, identifying key stakeholders, gathering requirements, and managing the implementation of approved cost reductions, quality improvements and delivery performance for sourced items, in alignment with corporate initiatives, objectives and supply chain strategy.
Function Related Activities/Key Responsibilities
Assist in the review and processing of daily purchase requisitions submitted by locations, departments or by assigned suppliers; analyze requests for accuracy, minimum order requirements, lead times and convert to purchase orders as needed or as directed
Monitor and review purchase order confirmations from supplier 's for accuracy and acceptance related to line item requirements of pricing, quantity & delivery dates
Gather stakeholder requirements for purchasing or special sourcing needs; ensure all transactions and communication with suppliers and stakeholders are met within designated timeframes and deadlines and to ensure superior customer service for both internal and external customers
Provide alternative product solutions or recommendations in competitive situations. Identify and present for approval strategic cost reduction opportunities. Lead implementation of approved cost reductions on existing items
Works with Sourcing Manager to evaluate new supplier sources and capabilities as needed. Facilitate risk assessment and supplier audits on suppliers as needed. Build and maintain supplier relationships. Assist with onboarding new suppliers. Monitors and reports vendors' performance and escalates issues as appropriate
Proactively monitor purchase order due dates to ensure on time supplier performance and service fulfillment goals are met; expedite orders as needed. Identify and report on root causes for shortages. Coordinate and collaborate with stakeholders and suppliers to take appropriate actions against late purchase orders, changes in delivery needs, damages, out of compliance or out of spec product
Review supplier receiving documentation for accuracy of items and quantity received. Work in tandem with the accounting department to ensure PO's match invoice and locations regarding receiving discrepancies. Revise PO's as warranted for timely reconciliation, receipt and payment
Collects cost data and prepares supplier cost/industry analyses. Compile data and reports related to specific commodities, RFP's/RFI's, cost increases, trends, category spend, KPI's, project status and monthly financial updates on demand and on a regular schedule; review with Sourcing Manager for translating information in to insights and share with appropriate stakeholders as warranted
Assist Sourcing Manager with new item creation, innovation projects and product introduction programs; gather item information requirements for new item set up to include the creation of item specification sheets, required samples, nutrition label information and allergen master list updates; check all information for accuracy and distribute and communicate as appropriate
Assist or lead sourcing projects for direct and indirect spend categories as assigned to include self-service supplier programs. Assist with gathering stakeholder requirements, accumulate and combine all data into a formal RFP or RFI as appropriate. Coordinate the receipt and assimilation of RFP's as needed; coordinate required samples, tastings, surveys and feedback
Perform regular system data maintenance for products, materials and vendors
Back up Procurement personnel as required
May be requested to perform different or additional duties as assigned
Position Requirements
Bachelor's degree in a business-related field or 5 years of Procurement Experience
Experience with SAP preferred
Proficiency in MS Excel required
Experience in Purchasing and Supply Chain Management, Business Administration or Logistics Management preferred.
Valid Driver's license or valid federal, state or local ID card
Supply Chain or Purchasing Certification, Project Management and or Lean Six Sigma desired
What We're Looking For
Excellent organizational skills and attention to detail
Analytical mindset
Effective communicator
Adaptability
Physical Demands/Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to do the following:
Frequently required to sit and occasionally required to stand; walk; use hands to finger, handle or feel objects, tools or controls and reach with hands and arms; and talk or hear.
Occasionally lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.
Field Sales Environment: While performing the duties of this job, the employee occasionally works near moving mechanical parts; in high, precarious places; and in outside weather conditions and is occasionally exposed to fumes or airborne particles; The noise level in the work environment is usually moderate, but may be moderately loud in warehouse areas. Our Values
Our People We are a high performance company with emphasis on teamwork and employee care
Our Integrity We have the courage to always do what is right
Our Customers We have a personal commitment to provide exceptional products, services, and solutions
Our Safety We champion safe behaviors for ourselves, our fellow employees, and our community
Our Brand Everything we do has to be as good as our coffee
We offer a competitive salary and benefits package including health, dental, vision, life insurance, 401(k), short- and long-term disability, paid time off, employee assistance program, and educational assistance. Community Coffee and its subsidiary companies will provide equal employment opportunities to all applicants without regard to an applicant's race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability, or any other status protected by federal or state law. Other details
