Sr. Sponsored Programs Specialist (Psychology) at CareerBuilder

Posted in Other 11 days ago.

Location: Miami, Florida

Job Description:

Current Employees:
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Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

Position Details

The Department of Psychology, within the College of Arts & Sciences, is seeking a full-time Sr. Sponsored Programs Specialist. The Sr. Sponsored Programs Specialist is expected to provide support to department faculty on funding proposals, budgets, and post-award reconciliations, management, and reporting. Experience with federal funding sources (NIH, NSF, etc.) is highly preferred.


  • Bachelor's degree in relevant field

  • Minimum 3 years of relevant work experience

Core Job Responsibilities:

  • Provides technical assistance and guidance to faculty and administrators in the development and preparation of funding proposals.

  • Responds to general inquiries regarding sponsored program policies and procedures.

  • Reviews grant applications to ensure accuracy.

  • Accesses applicable database(s) to verify regulatory compliance approvals before establishing of the project account.

  • Maintains the internal proposal documents and electronic records for assigned portfolio.

  • Processes and disseminates various non-financial post-award actions such as award notifications, amendments, and related documents.

  • Assists in the coordination of the project closeout.

  • Coordinates with faculty on possible need for budget revisions to be consistent with award amount as received.

  • Reviews award terms and conditions and discusses flagged items with faculty.

  • Oversees all audits and bank reconciliations of petty cash accounts.

  • Monitors sponsored programs subcontracting activity.

  • Submits to accounts payable all received and endorsed invoices and tracks timely payments by that unit.

  • Adheres to University and unit-level policies and procedures and safeguards University assets.

Department-Specific Responsibilities:

  • Prepares and submits grant subcontracting materials to Office of Research Administration (ORA) as needed.

  • Generates monthly account reconciliations and provides balance reports to principal investigators.

  • Manages faculty, staff, and graduate student costing allocations for assigned awards to ensure accurate effort certification.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:


Pay Grade: