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About This Position
The Department of Microbiology and Immunology at the University of Miami, Miller School of Medicine, has an exciting opportunity for a part-time Project Coordinator. The Project Coordinator organizes activities related to multiple ongoing studies to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects.
The duties and responsibilities for this position may include, but are not limited to:
Assists with the assignment of tasks to internal teams to include schedule management.
Assists with budget preparation and tracks all project related expenditures with monthly report to the study Principal Investigator.
Assist with preparation of Institutional Review Board submission of documentations.
Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls.
Co-ordinate timely sample delivery to lab by communication with recruiters.
Acts as the point of contact and communicates the project status to relevant stakeholders.
Communicates timeline changes and new information to project team.
Creates and maintains comprehensive project documentation, plans and reports. Ensures all needed documentation is current and properly filed and stored.
Ensures adherence to standards and requirements by reviewing project objectives against deliverables.
Organizes, attends and participates in project meetings.
Prepares necessary presentation materials for project meetings.
Records minutes and takes detailed notes during meetings.
Adheres to University and unit-level policy and procedures and safeguards University assets.
High school diploma or equivalent with at least one year of administrative experience. Prefer Bachelor's Degree in a relevant field of study with financial expertise. Ability to communicate effectively in both oral and written form. Ability to maintain effective interpersonal relationships. Ability to work independently and/or in a collaborative environment. Ability to accurately prepare and maintain records, files, reports and correspondence. Ability to understand and follow instructions. Skill in completing assignments accurately and with attention to detail. Ability to manage a budget and work within the constraints of that budget. Ability to process and handle confidential information with discretion. Proficiency in computer software (i.e. Microsoft Office). Prefer ability to manage study budget and oversee expenses with monthly report to the study Principal Investigator and ability to oversee target recruitment goals and actual recruitment. Any relevant education, certifications and/or work experience may be considered.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.