JOB SUMMARY:  Responsible for overseeing all purchasing, establishment of vendor relations and maintains a high level of customer service to meet business partner needs.  Provides backup and support for office administration, communication systems, copy services, office equipment, and building management relations.  

Duties & Responsibilities

• Source vendors and work with departments and programs for all purchasing needs.


• Maintain accurate records, process purchase requisitions, negotiate with vendors, and manage orders.  


• Assists in collection of supply vendors and subcontractor completive quotes


• Continually look for process improvements in the purchasing function that will contribute to increasing operating efficiencies.


• Develops vendor relationships to meet organizational needs.


• Reconciles orders; investigates and resolves discrepancies; reviews outstanding orders and initiates any necessary follow-up action; codes to appropriate cost center when received


• Identify gaps within the existing supply base relative to the current and future business


• Develop standard operation protocols for purchasing and vendor relations. 


• Provide backup of office operations duties along with RingCentral system.


• Perform special projects and other responsibilities as needed.

Educational Requirements:

Associates or Bachelor’s degree in business or equivalent level of background and experience.

Skills & Experience:

1. 3-5 years of office management experience.


2. Ability to communicate effectively with internal and external customers and vendors.


3. Excellent negotiation skills.


4. Excellent written and verbal skills.


5. Keen understanding of criticality of office operations and a sense of urgency in response.   etc.


6. Ability to work with a variety of cultures and diverse audiences, and interface with employees at all levels of the organization. 

Work Environment:

Standard office setting with extended periods at workstation and periodic use of office equipment.

Work Schedule:

Typical hours are Monday through Friday 8:30 am to 5:00 pm.  Flex office schedule options available with supervisor approval.

Travel:

Local travel to multiple sites may be required. 

Physical Demands:

Ability to transport materials, routinely moves equipment or supplies weighing up to 30 lbs.