Job Description:

SUMMARY:

The Program Director I provides leadership in managing, planning, and implementing the program in support of College and/or departmental goals in order to assure compliance with programmatic accreditation and/or licensure, internal consistency, and graduate outcomes to meet placement expectations.  Participates in curriculum development and coordination, determines teaching assignments using a blended instructional approach combining face-to-face instruction with on-line instruction (as applicable), selection of faculty, and selection/coordination of program specific external facilities and instruction.  Provides professional leadership and support for teaching faculty; serves as a mentor and facilitator for faculty assigned; and enables an environment which fosters creativity, responsiveness, and self-responsibility.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: (Every effort has been made to identify the essential functions of this position.  However, it in no way states or implies that these are the only duties you will be required to perform.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

Teaching Functions

May teach up to a full-time teaching load in designated field based upon the needs and/or student enrollments in the program. 

Delivers curriculum in accordance with approved syllabi, according to program objectives and lesson plans. 

May utilize blended instructional approach, a combination of face-to-face instruction and on-line instruction.

Ensures all the components of the course(s) is set up, including but not limited to the syllabus, reading and work assignments, and evaluation mechanisms such as quizzes and exams.

Administrative Functions

Plans, directs and provides daily guidance of didactic, laboratory, and scheduling of classes.

Reviews, monitors and makes curriculum and textbook proposals as indicated by program evaluation, accreditation/licensure requirements, and/or market needs. 

Develops curricula, and plans course content and methods of instruction in collaboration with the appropriate Academic Department.

Directs program activities to ensure compliance with applicable federal, state and local laws and regulations, accrediting bodies, and college policies and procedures in concert with other American Career College programs.

Develops budgets, plans, and staffing requirements for the operation of the program.

Manages daily operations, staffing and expenses to remain within budget guidelines.

Contributes to ongoing program assessment/revision through surveys, teleconferences, Program Advisory Committee meetings, and participation in the Institutional Effectiveness Review (IER). 

Coordinates and actively participates on Program Advisory Committee (PAC). 

Advises on equipment, supplies, textbooks, labs and library holdings. Selects books, materials, supplies, and equipment for training, courses, or projects used in program instruction. 

Ensures all communication regarding the applicable program board, accrediting and/or licensing agency, changes to program content, physical facilities, and faculty, legal receipts/requests for documents, and/or completion of required reports in order to maintain programmatic accreditation and/or licensure status is coordinated through the appropriate Administrative Department.

Faculty Oversight

Provides direction, motivation, informational support, technical/professional guidance, and training to department personnel.

Recruits, trains, supervises and evaluates program faculty; improves retention, morale and performance efficiencies.

Holds periodic faculty meetings to provide for subject matter correlation and curriculum evaluation, and to coordinate activities of full-time, part-time and substitute faculty.

Ensures faculty are recording daily class attendance and grades as required, completes and submits homework assignments timely, and grades tests, quizzes, lab assignments promptly.

Student Outcomes

Monitors and analyzes student attrition and retention data and works with other college leaders to develop initiatives that can be implemented to improve retention.

Assures students are provided support services to maintain the highest level of student achievement while safeguarding the integrity of the educational process.

Ensures student satisfaction surveys are administered at least bi-annually, and that the feedback is provided to faculty in a timely fashion.

Ensures processes are in place to track, monitor and record student outcomes including graduation rates, credentialing rates, and placement rates and provides required reports as needed.

Participates in graduation ceremonies.

Maintains the privacy and confidentiality of student information/records.

Professional Development

Maintains required credentials and knowledge in teaching field.

Participates in professional development and organizations in order to maintain an understanding of current ideas, research and practices, attends meetings, workshops and seminars to enrich personal growth, knowledge and skill in management development.

Attends at least one (1) professional development activity annually and two (2) in-service events annually.

Adheres to College/University policies and procedures and conducts job responsibilities in accordance with the standards set out in the College/University’s Code of Ethical Conduct, Compliance Agreement, Sexual Harassment Policy or any of its policies and procedures, applicable federal and state laws, and applicable professional standards.

Maintains regular and timely attendance, reports to work as scheduled and as required to meet the needs of the College/University and assures time worked and/or time-off is recorded properly.

Exercises care, proper use and maintenance of department equipment and supplies and identifies unsafe conditions and makes appropriate adjustments.

Maintains order, cleanliness and safety at work.

Performs other duties as assigned.

EDUCATION:

Hold a minimum of a master’s degree awarded by an institution that is accredited by a regional accrediting body recognized by the U.S. Department of Education (USDE). The master’s degree is not limited to a master’s degree in occupational therapy.

LICENSES/CERTIFICATIONS:

Current Occupational Therapy Practitioner license (or eligible for licensure) in California.

Certified by the National Board for Certification in Occupational Therapy (NBCOT) as a Certified Occupational Therapy Assistant (COTA) or an Occupational Therapist (OTR/L).

Current CPR Card.

KNOWLEDGE/EXPERIENCE:

The program director must have a minimum of five (5) years of documented experience in the field of occupational therapy. This experience must include:

• Clinical practice as an occupational therapist or occupational therapy assistant.


• Administrative experience including, but not limited to, program planning and implementation, personnel management, evaluation, and budgeting.


• Scholarship (e.g., scholarship of application, scholarship of teaching and learning)


• Understanding of and experience with occupational therapy assistants.


• At least two (2) years of experience in a full-time academic appointment with teaching responsibilities at the postsecondary level.

PREFERRED KNOWLEDGE/EXPERIENCE:

Knowledge of state, federal and local laws/regulations relating to programs, governmental compliance and other regulatory standards such as Title IV, ABHES, ACOTE, BPPE, and other accreditation standards.

Qualifications/Skills: (Every effort has been made to identify the essential skills/qualifications of this position.  However, it in no way states or implies that these are the only skills/qualifications you will be required to perform.  The omission of specific statements of skills/qualifications does not exclude them from the position if the work is similar, related, or is an essential skill/qualification of the position.)

Ability to self-direct, self-pace, multi-task and function well under pressure of deadlines and conflicting priorities.

Ability to demonstrate a thorough, accurate and practical knowledge of their field or discipline and interpret the theories of their field or discipline.

Ability to manage and work effectively in a highly ethnic and culturally diverse student and associate community.

Ability to use effective communication skills, both oral and written, including presentations and effective listening skills.

Ability to effectively use interpersonal skills, follow through with duties, provide attention to detail, and demonstrate the ability to motivate others.

Ability to use creative facilitation and conflict resolution skills to resolve difficult and sensitive issues.

Ability to demonstrate excellent customer service skills and maintain cooperative and effective working relationships with others.

Ability to exercise good judgment.

PREFERRED QUALIFICATIONS/SKILLS:

Willingness to work a flexible schedule.

Ability to travel/drive locally on a weekly, daily and/or on an as needed basis.

Ability to demonstrate bilingual skills is a plus but not mandatory.

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