POSITION INFORMATION: Provides a department or college with accounting services such as account reconciliation, statement preparation, account monitoring, data maintenance, report preparation, technical assistance, financial assistance, budget assistance, quality assurance, payroll coordination, and departmental human resources. 
 
REPRESENTATIVE DUTIES:
1.  Account Reconciliation.  Reconciles accounts.  Uses PeopleSoft reports to balance financial statement transactions to source documents such as accounts payable transactions, deposits, and inter-university transactions.  Documents any timing differences or reconciling items. 
2.  Statement Preparation.  Produces statements of financial activity based upon monthly departmental business that can include section financials, consolidated department financials, cash flow analysis, etc.  Notifies appropriate personnel of irregularities and obtains proper signatures of authority as evidence of review. 
3.  Account Monitoring.  Monitors departmental accounts, accounts payable transactions, spending activity, etc.  Prepares cost and budget transfers.   Prepares and enters requisitions and invoices into PeopleSoft for payment.  Prepares the daily deposit of departmental receipts. 
4.  Cost Transferring.  Initiates cost transfers between various departments and service units. 
5.  Data Maintenance.  Maintains department’s financial records, budget information, and other forms of data.  Tracks payments, receipts, transactions, internal and external contracts, agreements, etc. 
6.  Report Preparation.  Prepares financial reports to document activity, substantiate transactions, report findings, etc. 
7. Technical Assistance.  Provides assistance to departments across campus, principal investigators, vendors, and other staff in analyzing and maintaining appropriate funds for salaries, expenditures, etc.   
8.  Financial Analysis.  Performs financial analyses for report preparation, to improve departmental accounting procedures, at the request of department head, etc.  Analyzes terms of contracts to ensure compliance. 
9.   Budget Assistance.  Assists in the annual preparation of the budget. 
10. Quality Assurance.  Ensures the quality of data.  Researches inconsistencies, and conducts follow-up investigations or consults with appropriate personnel. 
11. Payroll Coordination.  Acts as the payroll coordinator or backup       payroll coordinator for  the department or college.
12. Human Resources.  Assists with personnel issues including, but not limited to: positive discipline, staff disputes, employee evaluations, terminations, and managing the onboarding process for new employees.  Contacts various offices to request information as needed. Opens and monitors positions in Taleo. Tracks training of new employees and may conduct some training of office personnel. Works with HSC Human Resources Department to ensure proper university policies and procedures are followed.
13. As Needed.  Performs various duties as needed to successfully fulfill              the function of the position.

Education: Bachelor's Degree in Accounting, Business, Finance, or related field
 
Experience: 24 months experience as a professional Accountant
 
Equivalent/Substitution: Will accept 48 months of equivalent expereince in lieu of a Bachelor's Degree
 
Preferred:  Certified Public Accountant (CPA)
 
Skills:

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  Knowledge of Accounting principles, practices, methods, and terminology
  
  


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  Advanced computer skills in MS Office, accounting software and databases
  
  


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  Ability to choose the right mathematical method or formula to solve a problem
  
  


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  Ability to collect and organize accounting data, interpret the significance, and prepare accurate financial reports
  
  


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  Ability to solve moderate to advanced accounting and related financial problems
  
  


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  Ability to set priorities and meet deadlines
  
  


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  Ability to handle stressful situations
  
  


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  Excellent organizational, problem-solving, project management and communication skills