Community Solutions Inc. (CSI) is seeking a dedicated and knowledgeable Accounts Payable Coordinator. You would be joining out amazing Fiscal Team in our Central Office located in Bloomfield, CT. You will be responsible for processing vendor invoices for entry into accounts payable system and monitor all invoice amounts, line item classifications, and authorizations in accordance with policy and procedure. You would also be responsible for editing the list of invoices entered, checks to be paid, etc. to be reviewed by Accounts Payable Coordinator prior to posting.
Community Solutions Inc. (CSI) is a nonprofit organization that promotes the responsible citizenship, accountability, and well-being of individuals and families involved, or at risk of involvement, in the child welfare, juvenile justice, or criminal justice system. Since CSI’s founding in 1962, it has been a pioneer in the community-based service. We have been delivering supervision, treatment, and comprehensive individualized services to help clients interact more effectively in their communities and become productive citizens. Using this plan we built the first ever halfway house in New England which has now been replicated and grown to almost 50 programs in 9 states. For over 50 years, CSI has been building upon its successful foundations and has been expanding its services to serve thousands of adults, youth, and families each year.
ESSENTIAL FUNCTIONS Includes but are not limited too:
Process vendor invoices for entry into accounts payable system and monitor all invoice amounts, line item classifications, and authorizations in accordance with policy and procedure.
Match to purchase orders, ensure purchase orders are properly approved, review coding, audit calculations on check requests, mileage and expense reimbursements, purchase orders and check the status of previous balances.
Investigate sales tax when charged to CSI in error and correct with the vendor.
Prepare checks for review prior to signature by the CEO and/or CFO. This includes the check listing of items being paid, invoices, and approved purchase orders where applicable.
Edit list of invoices entered, checks to be paid, etc. to be reviewed by Accounts Payable Coordinator prior to posting.
Mail signed checks and supporting documents on a timely basis. Using the vendor code, aid in filing paid invoices after checks are signed and mailed. Setup separate vendor folders when applicable, more than three (3) payments in a fiscal year.
Contact CSI personnel and/or vendors and use the computer system to research vendor history to aid in the research of problem invoices, outstanding accounts, etc.
Maintain detailed schedules as requested.
Assist with preparation of Agency financial audits.
Perform a variety of office administrative duties including cross-training with the accounts receivable assistant to serve as back up.
Associates Degree in Accounting or certificate in Accounting, Business Administration or related field, with two years related experience or 4 years of related experience.
Must be able to communicate (both written and oral) with program staff and outside agencies in a professional, respectful, and courteous manner.
Able to follow all applicable regulatory requirements (federal, state, and local).
Must have a strong mathematical aptitude, work with figures accurately, have proficient calculator skills, data entry experience and organizational skills.
Proficient experience with automated accounting software, spreadsheet and word processing software required.
CSI offers great benefits which include:
Two (2) weeks’ vacation accrued within the first year, bumped to three (3) weeks accrual after 1 year of service.
Sick time (7 days accrual basis), floating holiday time (4 days/year).
Medical and Dental plans.
Voluntary plan options for: Vision, FSA, voluntary STD, Accident, Hospital, Life insurance and AD&D.
401(k) Retirement savings plan with automatic enrollment and a company match of 100% up to 4% of your contribution.
Tuition reimbursement after 1 year service.
CSI is an Equal Opportunity Employer – M/F/Disability/Vet. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.