Job Description:

About FIU

Florida International University is Miami's public research university, focused on student success. According to U.S. News and World Report, FIU has 42 top-50 rankings in the nation among public universities. FIU is a top U.S. research university (R1), with more than $200 million in annual expenditures. FIU ranks 15th in the nation among public universities for patent production, which drives innovation, and is one of the institutions that helps make Florida the top state for higher education. The fundraising campaign is furthering FIU's commitment to providing students Worlds Ahead opportunities. Today, FIU has two campuses and multiple centers, and supports artistic and cultural engagement through its three museums: , the , and the . FIU is a member of , with more than 400 student-athletes participating in 18 sports. The university has awarded more than 330,000 degrees to many leaders in South Florida and beyond. For more information about FIU, visit .

Job Summary

The Graham Center is currently seeking a Student Event Planning Office Assistant to join their team of professionals. Duties to include:
- Serve as the primary contact for the Graham Center department. Greet and assist customers as they enter the office.
- Responsible for answering phone calls on a multi-line phone.
- Assist with entering and processing reservation requests for Graham Center venues and services in person, over the phone, online, and via email; and process payments for these as needed.
- Provide customers with overall guidance on reservations, policies, procedures, and directions.
- Provide guidance for guests who are looking for a specific event/function throughout FIU's multiple campuses.
- Assist with general office tasks, acceptance of deliveries, distributing mail, placing supply orders.
- Serve as event monitor including greeting customer, ensure layout follows protocol and communicate with staff to guarantee the successful delivery of all services to assigned event.
- Maintain and upkeep the appearance of the Event Planning Office.
- Generate daily reports and staff updates.
- Assist in the planning and production of departmental events; as well as represent the Division in University events such as Commencement and other.
- Provide coverage in other units as needed.
- Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

- Requires prior completion of FIU Service Excellence training or completion within first 30 days.Customer service knowledge
- None to basic level of Microsoft Word.
- Ability to take direction and work independently as needed.
- Ability to maintain confidentiality when dealing with highly sensitive information.

Job Category

Student Assistant

Student Disclosure

Applicants must be currently enrolled as a student at FIU with a minimum of six (6) credits as an Undergraduate student or three (3) credits as a Graduate student during the Fall and Spring semesters.
During the Summer semesters, Students need only remain enrolled and are not required to take credit hours, but cannot have graduated.
Upon graduating, student employment must end.

Work Schedule

Varies.
20 hours per week.

Advertised Salary

$10.00/hour

Pre-Employment Requirements

Criminal Background Check
This student appointment may be subjected to a pre-employment background check.

Student Background Checks

Background check and fingerprinting is required if the job includes any of the following:
Duties:
Yes or No Working directly with and/or residing with minors and/or vulnerable persons.No Working in K - 12 schools.No Handling/managing cash, checks, cash transactions, gift cards, debit/credit cards, and/or cash equivalent.Yes Information technology (IT) related functions, e.g. Web Developer, IT Technician, etcNo Driving on behalf of the university (MVR Check only).No Those working in the Athletics Department who travel with students to events.No Working within museums.No Those working in the Office of Financial Aid, One Stop, or Office of the Registrar (Title IV access).No Special trust, responsibility, and sensitive location.No Working in centers of health and/or counseling care.No

How To Apply

Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in \\"My Applications\\".
In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 11:59 pm of the close date.

How To Apply

Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in \\"My Applications\\".
In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
*This posting will close at 11:59 pm of the close date.

Disclosures

Clery Notice
In compliance with the , the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/wp-content/uploads/sites/54/2016/04/Campus_Security_Report__Safety_Guide.pdf.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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