Has relevant experience in HMIS data input. The SSVF Data Specialist is an organized, detail-oriented individual who understands the importance of data collection and entry to the functioning and improvement of programs. Person is able to identify trends and manipulate data to demonstrate program outcomes. This position is critical in supporting SSVF Program data as a part of daily activities at the agency. The SSVF Data Specialist will be required to process, enter, and manage large amounts of data across a variety of software systems, produce reports, and support all quality assurance/quality improvement efforts. The SSVF Data Specialist is an integral part of the data team, which works collaboratively to ensure all contractual documentation standards and reporting requirements are met.
PRINCIPAL ACTIVITIES:
Manage all aspects of data entry and enter, export, and import service delivery, intake, and outreach data into HMIS, AWARDS, KPI’s and other systems as required
Ensure monthly reports and HMIS repository upload as required by SSVF Program are completed
Conducts routine data review and verification and ensures corrections/clarifications are made in a timely manner
Work directly with Program Assistants/Team Leads to regularly perform data entry, quality assurance
Investigate, track, and report simple data issues. Conducts routine data review and verification and ensures corrections/clarifications are made in a timely manner
Proofreading skills to see how data and facts can be linked together to create more meaningful conclusions
Require occasional to frequent on-site work in in all SSVF Office Locations
Ability to audit own work and that of others for errors
Ability to prioritize multiple tasks and work independently
Review data files and provide guidance and direction to management on how to improve or maintain data quality.
Conduct weekly SSVF Data team meetings
Assists with the development of planning, evaluation and implementation of policies and procedures in support of the Data Plan with SSVF program
Maintains data records and prepares forms, reports and correspondence related to program
Attends and participates in all appropriate meetings and presentations to explain the SSVF data
Facilitates and encourages the exchange of program data information with local, county, and regional agencies
Maintains and updates knowledge through conferences, seminars and in-service trainings as determined in consultation with department leadership
Plans and conducts training as assigned
Provide Monthly summaries and data reports as required by supervision
Participate in program and professional supervision, attend required staff meetings and Management Team meetings and trainings, and contribute to team-based collaborative planning
Complete other duties as needed and requested
SSVF Data Specialist Education and Training
SSVF Data Specialist go through a training period spanning across 90 days. During this time, they will work closely with the Executive Director to become familiar with daily operations and expectations.
SSVF Data Specialist will report to Executive Director for supervision
REQUIREMENTS
An associate’s degree and a minimum of two years’ experience working with HMIS data systems, data entry & data analysis in homeless programs or services preferred.
OTHER:
This position requires driving your personal vehicle for company business. Must be privileged to drive according to the criteria set forth by Agency MVR guidelines.
Valid driver’s license in jurisdiction of residence
Vehicle liability coverage if driving personal vehicle (on occasion, may be required to transport clients in personal vehicle)
CPR/First Aid Certification must be acquired and maintained once employed
PHYSICAL REQUIREMENTS:
The physical requirements described below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
The ability to safely operate a motor vehicle to transport oneself, consumers, and program supplies as necessary.
The physical ability to travel to assigned locations, stand, stoop, bend, reach, pull, push, lift, grasp, climb, talk, see, hear and perform basic and light home maintenance activities, and operate office equipment.
Move and lift light objects up to 30 pounds such as mail, supplies, files, and equipment.
Operating office equipment requiring continuous or repetitive hand/arm movements.
The ability to remain in a sitting position for extended periods of time.
EFFECTS ON END RESULTS:
Maintain strong data quality with a strong understanding of quality metrics, analytics, and reporting
while communicating with senior management, HMIS providers and SSVF Program
