Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.
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We're hiring an Facilities Administrative Assistant at our Montgomeryville, PA location The Facilities Administrative Assistant will provide administrative support to the Facilities and Maintenance Manager to ensure the efficient operation of the department by supporting the manager and department employees through a variety of tasks. The position assumes daily clerical & administrative duties such as data entry, invoice downloads, processing and distributing. Also will provide secondary administrative support to other department managers upon request
Essential Functions
Provide administrative support to the Facilities Manager as needed-including, but not limited to those items noted below.
Maintain and replenish office supplies (including tracking inventory) for 101 and 106.
Create and maintain effective professional working relationships with all internal and external contacts including customers and vendors
Coordinate travel arrangements for upper management on an as needed basis (visits to our plant, etc.)
Coordinate meals for onsite meetings with customers as needed.
Ordering and maintaining beverages for plant conference rooms.
Coordinate and communicate with outside food vendor as needed
Coordinate and communicate with external cleaning contractor as needed
Work in conjunction with the Maintenance Management to assist in ordering equipment spare parts as needed.
Place internal requisitions and/or direct orders to vendors using Oracle
Enter requisitions and receive other supplies and materials needed within the Maintenance and Facilities Departments
Work with the receiving team and accounts payable team to track and assure timely delivery and receive receipt for all purchase orders placed
Develop alternate vendors and sources for obsolete and/or targeted spare parts in conjunction with the Maintenance Manager
Place internal requisitions and maintain records of all facility billing
Support the HR team with the planning of employee events as needed
Skills, Experience & Education
1 to 3 years working in a manufacturing environment
5 years administrative experience
Thorough knowledge of computer systems and programs including but not limited to Word, Excel, PowerPoint, ERP system, creation of access database programs, and SharePoint, Ability to navigate business objects (Oracle)
High school diploma.
Certification in administrative assistant is a plus.
Ability to work in a fast-paced environment.
Preferred Qualifications
Excellent written and verbal communication and listening skills
Ability to relate to a production environment and interact with all levels of employees
Work without direct supervision and analyze/resolve problems using independent judgment
Ability to work closely and effectively with all company vendors
Must have good communication skills, and be able to handle multiple tasks simultaneously in a fast paced environment
Experience writing reports and business correspondence
Physical Demands
Moderate lifting up to 25 lbs. is required.
When required to visit the manufacturing floor, may be exposed to strong fumes or chemicals.
Exposed to moderate noise level.
At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working. Great journeys start here, apply now!Thales champions inclusion and we believe diversity strengthens the fabric of our culture. We are an Equal Opportunity Employer/AA/Minorities/Females/Veterans/Disabled.
