JOB DESCRIPTION
CITY OF PANAMA CITY
"The City of Panama City is an Equal Opportunity Affirmative/ Action Employee"

Job Title: Warehouse Operation Specialist
Department/Division: Logistics & Purchasing Department

Annual Pay: $27,401.45-$35,621.88
Plus competitive benefit package.

Type of position:
Full-time

Hours: 40 /week
Nonexempt

MAJOR FUNCTIONS

This is a routine work position with moderate complexity manual work in the receiving, storing, inventory control, and issuing of a variety of materials, supplies, and equipment. This position is responsible for the maintenance of audit worthy and accurate inventory records. Duties are performed under the direction of the Purchasing Manager.

This position is also considered an emergency essential position. An emergency essential position is required to perform a variety of functions to prepare, repair, and recover the City before, during, and after any adverse weather events (hurricane, tornado, flood etc.) or other contingencies (natural or manmade).

ESSENTIAL DUTIES

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. This includes the supervisory duties of the position and all technical tasks normally performed by the assigned Warehouse workers. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
· Inspects the quantity and quality of goods received for compliance of specifications and accepts or rejects goods as indicated.
· Signs receipts for proper delivery of goods and follows up on delayed deliveries or discrepancies.
· Prepares and submits requisitions for stock replacement.
· Issues stock daily, enters orders into the computer, and audits transactions.
· Performs routine purchases from permissible specified sources when authorized in the necessary quantities and qualities.
· Develops and places into effect efficient storage methods, including the allocation of proper bins, locks, or other storage spaces for security of stock.
· Assists in maintaining records of purchases.
· Optimize opportunities for improved sources, distribution of business, prices, and terms relative to changing economic conditions and needs.
· Assists with disposal of surplus inventories or scrap material and surplus or obsolete equipment.
· Assists in making decisions on selection of suppliers based on interviewing vendors, delivery dates, prices, ability to resolve problems of shortages, and improper order resolution.
· Follows safety procedures and precautions at all times.
· Maintains professional communication with internal and external customers at all times.
· Performs other duties as required.

KNOWLEDGE, SKILLS AND ABILITIES

· Knowledge of the practices involving warehouse inventories.
· Knowledge of proper invoicing, recording, and delivery receipts.
· Ability to understand, transmit, and take action based upon oral and written instructions in person, telephonically, and via email.
· Exercising strong organizations skills are necessary.
· Proficiency with various computer software including Microsoft Word, Excel, and email.
· Ability to develop and maintain cooperative, courteous, and effective working relationships with other departments.
· Management of the routine operations of warehousing facility.
· Ability to understand and learn new software programs as needed.

MINIMUM QUALIFICATIONS

· High school diploma (or equivalency) is required.
· Minimum of one (1) year of experience in receiving, storing, and issuing a wide variety of warehouse items. Training may be considered in lieu of experience.
· Understanding and knowledge of computerized inventory records.
· Valid driver's license required.
· Experience operating a forklift preferred (ability to learn operational skills is required).

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Physical Activities:
Stooping, crouching, walking, pulling, lifting, carrying, reading, writing, grasping, hearing, seeing up close, seeing far away, crawling, kneeling, reaching, pushing, talking, standing, climbing, fine manipulation, repetitive motions, depth perception, driving, and duties listed below in the following summary.



Summary:
Occasionally - Lift/Carry: 51-100 Lbs., Push/Pull: 26-40 Lbs., Crawling, Kneel, Drive.
Frequently - Lift/Carry: 11-51 Lbs., Push/Pull: 13-25 Lbs., Bend, Squat/Kneel, Twist/Turn, Reach Outward, Stand, Climb, Reach Above Shoulder.
Consistently - Lift/Carry: 10 Lbs. or Less, Push/Pull: 12 Lbs. or Less, Handling/Fine Motor Skills, Sit, Walk, Type/Keyboard.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· Work is performed both indoors and outdoors with exposure to the elements as well as noise, odors, dust, and other potential hazards as they occur in both environments.

These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Revised11/30/2020