Summary

Under the direction of the Staff Accountant, the employee must perform a wide variety of functions such as processing of vendor invoices and payments, reconciliations, communication with vendors, and other specific tasks relating to accounts payable. Regular interaction with customers may also be necessary confirm receipt of invoices, statements and customer payment schedule.

Essential Functions Other duties may be assigned.

• Perform a broad range of clerical functions.  Accumulate and verify data for input of vendor payments in a timely manner for weekly check run.


• Maintain accounts payable vendor files for various types of vendors:  raw materials; service and supply; contract payments; expense reports; and miscellaneous payments.


• Prepare accounts payable accruals for inventory and expense accounts


• Process vendor telephone calls and correspondence concerning billing problems and scheduled payment dates.


• Prepare various account reconciliations and special projects as assigned.


• Confidentiality is required.

Complexity

Analytical initiative and judgment must be exercised when processing invoices for payment and reviewing reports.  Checking and recognizing information for reasonableness and accuracy is essential.  The handling of vendor accounts must be done in a responsible manner in order to maintain a good working relationship with all vendors.  Must be able to work with little supervision and be able to plan and organize work schedule to meet time requirements.

Mental Effort

Requires a high degree of concentration and attention to detail.  Must be able to verify calculations and recognize information for reasonableness.

Knowledge and Education

This position requires knowledge of basic accounting and the proficient use of calculator and computer.  Experience with Microsoft EXCEL is helpful.  A minimum of a high school diploma or equivalent plus one to two years of additional business training is required.  Experience in general office and accounting with prior experience in accounts payable and or accounts receivable is desired.  

 Experience

Experience in the following is required:  general office duties; communication (written, verbal, electronic, telephone, etc.); and, experience dealing with the public either in person or telephone.  The individual should be self-motivated, confident and able to perform various functions under pressure while adjusting to changing priorities.