JOB PURPOSE: Responsible for handling daily document processing responsibilities for the Construction and Redevelopment Team. Responsibilities typically include preparing reports as directed or requested, assuring the timely and accurate processing of project related documentation to include contracts, vendor set-up documents, invoices and/or other payment related documents.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by Harbor Group Management Company.
Interact with Construction, Property, Regional and Senior Regional Managers, Asset Managers, contractors and vendors via phone, email and in person.
Perform general administrative and office functions utilizing Word and Excel to develop documents, letters and forms, and maintain and update spreadsheets.
Review and approve contract invoices, request lien waivers and prepare documents for lender reserve requests.
Support team by coding invoices and entering into accounting system.
Conduct weekly construct draw requests from internal and lender reserve accounts.
Ensure timely processing of invoices and payment.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High School Diploma or equivalent required
Bachelor’s degree in Business, Construction or related field preferred
Minimum of two (2) years of experience providing administrative and project coordination support.
Experience in construction project coordination, accounts payable processing, and working in a time-sensitive environment on multiple projects, with multiple individuals, simultaneously. Basic understanding of contract language and accounting is desired.
Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe Acrobat required.
Must be a well-organized and self-directed individual, with exceptional time management skills, including the ability to work under tight deadlines, prioritize and efficiently manage multiple complex projects and must be detail oriented.
Positive attitude with the ability to handle a variety of issues and individuals on staff and outside the office with tact and courtesy.
