COMPANY DESCRIPTION

Rite-Hite Corporation is the world leader in the manufacture, sale, service, and installation of loading dock equipment, vehicle restraints, high speed doors, high volume, low speed fans, and much more - all designed to improve industrial safety, security, design, productivity, energy consumption, and environmental control. Due to extensive growth, Rite-Hite has a Billing Coordinator position open at its corporate office in Brown Deer, WI.

JOB DESCRIPTION 

This position is responsible for assisting with the facilitation of timely payment of Rite-Hite and ARBON invoices. This role performs a variety of routine and non-routine moderately complex billing functions to ensure proper preparation of accurate and timely bills to Rite-Hite and ARBON customers based on customer purchase orders and/or contract terms. This role may also entail complex billing arrangements due to contractual or statutory requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Responsible for following standard operating procedures, preparing monthly billing and/or adjustments into the billing system.

Researching and resolving routine and non-routine billing questions and discrepancies.

Research and process any needed change orders mandatory by customer billing requirements.

Prior to distribution of invoices, this position reviews invoices for completeness and accuracy.

Perform any necessary follow up with customers or other internal/external staff to resolve identified discrepancies.

Perform web/portal invoicing procedures as necessary to accommodate customer billing requirements.

Working with all contractors and representatives.

This position audits all orders in JDE against contracts the Contract Administrator prepares.

PRINCIPAL ACCOUNTABILITIES
Preparing all closeout documents.

Maintain consistent phone and email contact with contractors and outside sales representatives.

Effective reconciliation of billing errors.

Effective audits on contracts.

Provide administrative support for mail distribution.

EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); or one or two years related experience and/or training; or equivalent combination of education and experience. Excellent math skills are required as well as written and verbal communication skills. Some knowledge of textura billing system and creating excel spreadsheets is highly preferred.

LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees or organization.

MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY
Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, feel or handle as well as reach with hands and arms and talk or hear. The employee is less frequently required to stand, walk, stoop, kneel, crouch or crawl. The employee may occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include only close vision.

WORK ENVIRONMENT 　

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is a typical office setting with moderate noise levels.

WE OFFER

Rite-Hite provides competitive compensation and a comprehensive benefits package, which includes medical, dental, and vision coverage along with life and paid medical leave. We also provide a retirement savings plan that combines 401(K) with company match and profit sharing. Paid holidays, vacation, and career growth round out the package.

Rite-Hite is an Equal Opportunity/Affirmative Action employer offering a drug free workplace four our customers and employees.

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