Job Description:

Description

Job purpose

The AP Specialist II role is a utility position that touches all aspects of Accounts Payable. This person reports to the Accounting Manager and receives direction from the Accounts Payable Lead relating to semiweekly check disbursements, reconciling major supplier statements, and timely processing of utilities and other voucher batches.

The ideal candidate for this position is a proactive, task-oriented and organized individual with a positive attitude and strong analytical and problem solving skills. Proficiency in Microsoft Excel is a must, as well as a general understanding of basic accounting principles. As this person interacts with many levels within the organization, as well as certain suppliers, strong communication and interpersonal skills, both written and verbal, are essential. Lastly, the ideal candidate will have experience providing support for a $100M+ business within a large or multi-division organization.

Duties and responsibilities

- Process vouchers for accounts payable invoices in a timely manner for assigned suppliers

- Review store payables batches for accuracy, completeness, and tax accruals

- Field incoming calls from suppliers and stores

- Reconcile statements and work with supplier and store personnel to resolve discrepancies

- Prepare checks for semiweekly disbursement of funds, and upload Positive-Pay files to the bank

- Review store petty cash receipts and reconciliations, and process reimbursements

- Prepare daily cash reporting summaries for AP, AR and billing activity

- Review and process Concur expense reporting

- Provide support and assistance for audits and special projects

- Occasional Accounts Receivable support when necessary

Qualifications

- Must have a high school diploma or equivalent, degree in business or similar preferred

- Must have at least 5 years of related job experience, or equivalent combination of education and experience

- Must be proficient in Microsoft Excel, Word and Outlook

Knowledge, Skills, and Abilities

- In depth knowledge of Accounts Payable processes and procedures

- Excellent communication skills, and sound analytical and problem-solving skills

- Must be well organized, detail oriented, and able to work independently and in a team environment

- Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude

Qualifications

Behaviors
Functional Expert - Considered a thought leader on a subject
Detail Oriented - Capable of carrying out a given task with all details necessary to get the task done well
Team Player - Works well as a member of a group

Motivations
Work-Life Balance - Inspired to perform well by having ample time to pursue work and interests outside of work
Self-Starter - Inspired to perform without outside help
Growth Opportunities - Inspired to perform well by the chance to take on more responsibility

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c).

Apply Now