Development Assistant (Staff Assistant III) at Harvard University

Posted in Admin - Clerical 28 days ago.

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Location: Cambridge, Massachusetts

Job Description:

Harvard University

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Development Assistant (Staff Assistant III)
Harvard Kennedy School

Job Summary
This Development Assistant supports the Major Gifts team, which is responsible for raising funds for Harvard Kennedy School. The Development Assistant will provide calendar, travel arrangement, expense report, and clerical support to fundraising officers and will assist with projects related to their regional, area and other fundraising portfolios. The Development Assistant is responsible for day-to-day administrative duties, drafting and accurate proofreading of high level correspondence and briefings, report generation, database maintenance, and project facilitation.

This position contributes to meeting and exceeding department revenue goals by supporting frontline fundraisers who are charged with developing and executing prospect strategy, cultivating and stewarding prospects and donors, and soliciting gifts.

Job-Specific Responsibilities

  1. Provides general office support, including, but not limited to, answering phones, responding to phone and email inquiries, maintaining calendars, preparing expense reports, filing, and entering data into the development database.

  2. Schedules meetings/appointments and makes travel arrangements for supervisors and others as required. Drafts detailed itineraries and double checks all contact information, travel plan details, directions, and other details to ensure accuracy.

  3. Provides customer service to internal staff and external clients such as prospects, donors and alumni.

  4. Actively participates in major gift work, gaining knowledge of the specific prospects assigned to the fundraisers and understanding the broader prospect pool, and learning about the teaching and research programs and strategic priorities of the School.

  5. Compiles and prepares meeting/appointment and solicitation materials. Drafts briefings, including research information, biographical summaries, event flow, and background information. Double checks all contact information to confirm accuracy.

  6. Maintains tracking reports and manages prospect portfolios for fundraisers, to ensure accurate and up to date information on prospects and their activities with the School.

  7. Researches prospects and program information, produces reports and lists using Advance, MS Word and/or Excel. Able to organize data in Excel and PowerPoint to produce graphs, charts and other analyses and presentations. Comfort using advanced software features to format documents and move data or other information between Word, Excel and PowerPoint.

  8. As a member of the Alumni Relations and Resource Development organization, takes on critical project work as needed. This might include working on fundraising planning efforts, development committee meetings or events, reports, presentations and written proposals.

  9. Performs other responsibilities upon request, as needed, with or without accommodation.

  10. The above covers the most significant responsibilities of this position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.

Basic Qualifications
Two or more years of administrative support experience.
Additional Qualifications

  • BA/BS preferred.

  • Strong written and verbal communication, interpersonal skills and project management skills are essential.

  • Customer service oriented with prior development experience, as well as a desire to learn more, strongly preferred.

  • Ability to manage a busy office with competing demands; not easily flustered nor easily overwhelmed by a high volume of activity and projects.

  • Integrity and trust with a demonstrated ability to manage highly confidential information.

  • Ability to problem solve and to analyze and explain data.

  • Demonstrated knowledge of MS Office including advanced Word, Excel and PowerPoint required. Strong knowledge of MS Office, including Outlook, and ability to learn new software quickly.

  • Ability to work nights and weekends as required.

  • Mature and sophisticated composure, professional demeanor and appearance.

Additional Information
We regret that the Harvard Kennedy School does not provide Visa Sponsorship.
Harvard University requires pre-employment references and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.

Job Function
Alumni Affairs and Development, General Administration

Sub Unit

USA - MA - Cambridge

Alumni Relations and Resource Development

Time Status

55 - Hvd Union Cler & Tech Workers

Salary Grade

Pre-Employment Screening

9-5 Monday through Friday