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Post-Bac Licensing Coordinator at Ball State University

Posted in Other 11 days ago.

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Type: Full Time
Location: Muncie, Indiana

Job Description:

POST-BAC LICENSING COORDINATOR

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POSTING DETAILS

Position Information

POSITION TITLE
Post-Bac Licensing Coordinator

ADDITIONAL INFORMATION

GRADE
10

NEW HIRE RATE
15.6

FLSA
Non-Exempt

HRS/WEEK
40

PRE-EMPLOYMENT SCREENING
Requires successful completion of a background check.

POSITION FUNCTION

Facilitate the advising and coordination of post-baccalaureate students, administrators, and school service personnel; support the work of the License Advisor and Director to facilitate the licensing of all individuals who do their preparation or professional development at Ball State.

MINIMUM EDUCATION

Associate s degree or equivalent.

MINIMUM EXPERIENCE

Over one through three years of related experience.

AUTHORIZATION TO WORK IN THE US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

PREFERRED EDUCATION

PREFERRED EXPERIENCE

Knowledge of database and word processing software; supervisory experience; experience working in higher education administration.

POSITIONS SUPERVISED

Students

EEO STATEMENT

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status or any other legally protected status.

EEO/AA Employer/Veterans/Disabled.

ABOUT BALL STATE UNIVERSITY

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of 10 academic colleges that offer 190 undergraduate programs. We offer more than 140 master s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders committed to improving the quality of life for all.

DEPARTMENT
Teacher Education Services:800070

DEPARTMENT INFORMATION

This position is a salary grade 10 within the university.

Duties & Responsibilities

RANKING
1

JOB DUTY

Screen, evaluate, provide information, and advise alumni, students, faculty, administrators, state officials, and others regarding Indiana and Ball State University post-baccalaureate programs, licensing policies and procedures, educational program requirements, student teaching, student observations, and participation for students.

Duties & Responsibilities

RANKING
2

JOB DUTY

Actively pursue, recruit, and inform potential post-bac students about BSU post-bac programs, licensing policies and procedures, and educational program requirements.

Duties & Responsibilities

RANKING
3

JOB DUTY

Update and maintain test score data files in Banner and in this office. Provide test score data files to Academic Systems for a system upload; provide student test information to advisors and other departments as requested; consult with Academic Systems regarding changes in test and/or score requirements; advise students of correct tests to take, when tests are available, and where to get help; consult with the Indiana Office of Educator Effectiveness and Licensing about testing when needed.

Duties & Responsibilities

RANKING
4

JOB DUTY

Maintain evaluation request system; process requests for evaluation of license requirements; evaluate the transcript of current and previous Ball State students; collect evaluation fees; send evaluations to students and BSU advisors; update evaluations to reflect courses taken and substitutions made by advisors; maintain a record of evaluations; provide statistics for annual report based on evaluation records.

Duties & Responsibilities

RANKING
5

JOB DUTY

Routinely meet with Director, and other appropriate department/office personnel, to set goals for contact, follow up and review of prospective, previous, and current post-bac students. This includes working with appropriate staff to develop digital and paper methods to market and recruit students into post-bac programs.

Duties & Responsibilities

RANKING
6

JOB DUTY

Maintain and digitize file system for evaluations, licensure and tests, including post-bac students and programs.

Duties & Responsibilities

RANKING
7

JOB DUTY

Compose and send letters to individuals regarding deficiencies in license applications, or evaluations to principals and personnel departments regarding pending license certification, and to individuals making inquiries by e-mail.

Duties & Responsibilities

RANKING
8

JOB DUTY

Process and verify that graduate students are eligible for student teaching; notify student of eligibility.

Duties & Responsibilities

RANKING
9

JOB DUTY

Verify and code student files for graduate licensure for use by Registrar, Admissions, and Graduate School.

Duties & Responsibilities

RANKING
10

JOB DUTY

Provide receptionist support for Teacher Education Services and Clinical Practice; provide information; direct phone calls to appropriate personnel

Duties & Responsibilities

RANKING
11

JOB DUTY

Maintain evaluation fee budget; type reimbursements; make deposits. Maintain weekly digital record and log all information pertaining to communication, correspondence, and appointments with prospective post-bac students. Submit weekly record to Director.

Duties & Responsibilities

RANKING
12

JOB DUTY

Actively hold designated office appointment hours and online office appointment hours to advise post-bac students.

Duties & Responsibilities

RANKING
13

JOB DUTY

Perform other related duties as assigned.

Duties & Responsibilities

RANKING
14

JOB DUTY

Maintain regular and predictable attendance.

Posting Detail Information

POSTING NUMBER
201700349SF

NUMBER OF VACANCIES
1

DESIRED START DATE
07/01/2018

POSITION END DATE (IF TEMPORARY)

OPEN DATE
06/08/2018

CLOSE DATE
06/22/2018

OPEN UNTIL FILLED
No

SPECIAL INSTRUCTIONS SUMMARY

SUPPLEMENTAL QUESTIONS

Required fields are indicated with an asterisk (*).

APPLICANT DOCUMENTS

REQUIRED DOCUMENTS

* Resume

* Cover Letter

OPTIONAL DOCUMENTS

* Undergraduate Transcripts

* Other