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Coordinator Office at NRT LLC

Posted in Admin - Clerical 30+ days ago.

This job brought to you by eQuest

Type: Full-Time
Location: Los Angeles, California

Job Description:

We are currently looking for an Office Administrator to work out of our Los Feliz (Hillhurst Avenue) who can be responsible for general administration of the real estate sales office. In addition to supporting the Branch Manager and assisting the Independent Associates (IA), the Office Administrator may play a key part in coordinating all the activities involved in advertising, listing, sales and closings of properties. They may also be involved in handling expenses, disbursements and reporting.


Essential Duties and Responsibilities:


-Manage all aspects of listings including: process listings, sales and closings in Trident, audit and maintain related records of listings, contracts and closings, review files to make certain that all necessary documents and approvals are included, gather and communicate information for settlements to attorneys.

-Support IA with on-boarding and processing upon affiliation, educate sales associates on phone and other office systems, order business cards, name badges, provide consistent level of support in the processing of all sell/buy transactions.

-Complete branch accounts payables and receivables, obtain necessary approvals and submit to regional accounting office, maintain petty cash, process expense reports.

-Complete all office administration tasks, including general, office and business supply orders, equipment maintenance, preparation and processing of new affiliation paperwork and licenses, maintain files and oversee general office appearance and repair issues.


Job Requirements:


-High School Diploma or equivalent.

-Real estate transactions experience required

-Two or more years' experience in a customer centric business environment with administrative responsibility.

-Proficiency in Microsoft Office Suite including Word, Excel and Outlook.

-Creative problem solving skills. Strong communication skills, verbal and written.

-Ability to interact successfully with both internal and external customers at all levels.

-Basic math skills which include addition, subtraction, multiplication, division, percentage, fractions and the ability to calculate commissions, interests and discounts.

-Ability to multi task, prioritize and be flexible with changing business needs in a team environment.