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Publication Production Specialist at United States Institute of Peace

Posted in Media - Journalism - Newspaper 30+ days ago.

This job brought to you by eQuest

Type: Full-Time
Location: Washington, Washington DC

Job Description:

The Organization

If you have a passion for making the world a better place and want to have a front row seat to the world stage, USIP is the place for you

 We are a nonpartisan institute chartered by Congress to tackle the world’s toughest problems.  Working in conflict zones around the world, our staff advise and support the military, government officials and community leaders – to promote knowledge and practices that prevent, mitigate and resolve violent conflict.  To learn more about USIP programs and job openings go to  The Institute is headquartered in Washington DC with staff working in 22 different countries, at any given time up to 20% of the staff could be deployed working in the field. 


The Publication Production Specialist creates and designs USIP reports, publications, books, and other collateral for print and electronic publication. The role will serve as the focal point and coordinator of production processes for USIP publications. The Publication Production Specialist will ensure that products and collateral adhere to industry standards and USIP’s policies and visual guidelines, plus amplify USIP’s brand. This position reports to the Director of Publications.

Major Duties and Responsibilities

  • Manages the production workflows of print, digital, and web-based publishing projects, from concept to completion to archiving; includes creating/editing, budgeting, scheduling, and tracking for reporting purposes.

  • Designs and creates layouts for print-ready documents for publications, including reports, books, brochures, flyers, posters, brochures, displays, photos, and infographics.

  • Acts as focal point for production project coordination, which includes working closely with external vendors, the USIP publications team, and the Institute as a whole.

  • Collaborates with external vendors and contractors to actively manage project schedules, deadlines, roles and responsibilities, accountability, and performance.

  • Responsible for closing out all financial aspects of production processes and recording final data for publications department reporting.

  • Develops project requirements, timelines, and specifications for internal and external distribution, plus creates formal procedural documents.

  • Performs document file conversions to allow for electronic publishing on multiple platforms and in multiple formats.

  • Represents the publications department as a customer service representative, keeping client and stakeholders informed of statuses of projects, coordinating and attending meetings as needed to outline projects and review works-in-progress.

  • Assists with developing and maintaining publication visual style guides and templates, in consultation with USIP’s public affairs and communications (PAC) team.


  •  Bachelor’s degree in graphic design or publishing, plus four (4) years of experience in a professional publishing environment.

  • Extensive knowledge of graphic design, typography, and desktop publishing principles, techniques, and software for digital and print projects (Adobe InDesign, Illustrator, and Photoshop); must be proficient with MS Office 365 applications.

  • Demonstrated ability to implement production and project management standards, including those associated with scheduling, scope management, and project cost accounting.

  • Strong verbal and written communications skills suitable to provide product demonstrations, explain and document project requirements, and create/develop/manage content for publications (books, ebooks, and reports), marketing materials, and web-only products.

  • Strong interpersonal and communication skills to provide excellent customer service, resolve conflicts, build relationships, and keep stakeholders at all levels of the organization engaged with and informed about the statuses of projects.

  • Must be able to astutely multitask in a busy office environment with competing demands and tight deadlines.

  • Ability to work both independently and collaboratively across the organization on multiple teams and projects.

  • Experience producing print, web, and mobile content using XML workflows, highly desirable.

  • Experience in producing engaging infographics for print, web, and mobile platforms, preferred.

  • Working knowledge of Chicago style.

 All USIP contract and employee position are contingent upon the favorable completion of a suitability background investigation.

 Compensation is commensurate with qualifications and experience.


To be considered for this position, please submit a complete application package consisting of:

  1. Completed employment application including titles, dates of hire and salary history.

  2. Cover letter

  3. Resume or CV

 For questions about this position please email  Do Not send resumes or attachments to this email address.

 Only those applications that are selected for further discussions will be contacted.

No Phone Calls.  Interviews will be scheduled by appointment only.

 USIP is an equal opportunity employer.  It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.

See job description