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Executive Assistant, 3M Consumer Business Group (Maplewood, MN) at 3M

Posted in Admin - Clerical 30+ days ago.

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Type: Full-Time
Location: Maplewood, Minnesota

Job Description:

The Consumer Business Group has an immediate opening for an Executive Assistant in support to the SOSD US Sales and Shopper Marketing Organization. This position would require handling a wide variety of administrative duties for the SOSD, US Sales and Shopper Marketing organization. Demonstrated ability to respond to urgencies professionally and effectively.  Strong team player who is willing to collaborate with various levels and provides backup support to other Administrative team members.  This person will apply highly administrative and coordination skills to complete activities and will act independently on standard procedures and handle non-routine situations through interpretation of office guidelines and administrative practices.  Will propose and implement solutions to administrative concerns and be extremely proactive and able to anticipate needs of leadership team, department and customers.  Will have highly developed written and oral communication skills and team/basic leadership skills. 

Primary Responsibilities include but are not limited to the following:

  • Schedules appointments for director, briefing on items for consideration with ability to manage multiple calendars effectively

  • Effective time management

  • Coordinates on and off-site meetings and travel as needed for meeting attendees

  • Coordination of international and domestic travel including maintaining required documents such as visas, passports and logistics

  • Screen any incoming correspondence and use judgment to route information or to alert principal to necessary immediate action

  • Performs administrative details such as database management, tracking and monitoring budgets and resolving any discrepancies, monitoring disbursements, preparing periodic reports

  • Identify issues, establish priorities, and respond to support needs with a high level of attention to detail

  • Acts independently to administer and communicate corporate policies and procedures, handling uncommon situations through interpretations of office guidelines and administrative practices

  • Responsible for communication between management and their direct reports on critical issues impacting daily business operations, communicating requests and instructions when necessary

  • Serves as resource person, providing interpretation and individual application for standard departmental/divisional policies, procedures, guidelines, and practices, influencing adherence to and enforcement of policies

  • Suggests and implements improvements to office and department procedures, methods, and quality goals

  • Maintains highly sensitive and confidential information

  • Strong knowledge of Microsoft Office Suite and 3M computer systems including Concur, Peoplesoft, Workday

  • Assist with Special Business Projects as needed

  • Coordinates special projects requiring attention to details and strong execution

  • Coordinates customer events

Basic Qualifications:

  • High School Diploma/GED or higher from an accredited institution

  • Minimum of three (3) years of experience in an Executive Assistant function

  • Experience with Microsoft Office Suite, including Excel, PeopleSoft, and Concur

Preferred Qualifications:

  • Completion of advanced administrative and/or business-related courses

  • Five (5) years of combined Executive Assistant, administrative assistant roles

  • Advanced skills in Microsoft Office to include Word, Excel, and PowerPoint

  • Advanced computer skills

  • Advanced written and verbal communication skills

  • Demonstrated ability to complete assignments under short timelines

  • Strong communication and organizational skills

  • Ability to work flexible work hours depending on current priorities

  • Excellent judgment and ability to maintain confidentiality

  • Strong interpersonal and leadership skills

  • Dependability regular and predictable attendance is an essential part of this position

  • The ability to cope with pressure in a fast-paced environment

Location:  Maplewood, MN

Travel:  Minimal travel is anticipated

Relocation:  Is not authorized

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status) 

See job description.