Program Coordinator, NICU Research and SET Center​ at The University of Chicago in Chicago, Illinois

Job Description:

Department

BSD PED - Neonatology - Claud Lab



About the Department

The Department of Pediatrics at the University of Chicago is a dynamic and stimulating place to work. We strive for the highest level of complex care for children from diagnosis and treatment; provide outstanding education and training for students, postgraduate scholars, and physicians; and nurture the research of Department scholars who seek to elucidate the causes of pediatric disease and identify promising new therapies. In addition to our provision of clinical care at UChicago Medicine (UCM) Comer Children's Hospital and at our regional sites, we are currently expanding our clinical care across Northern Illinois and Northwestern Indiana. In collaboration with our partners in the Chicagoland Children's Health Alliance (CCHA; Advocate Children's Hospital, and NorthShore University Health System). CCHA has responsibility for the care of almost 1 million children. The Department has 6 ambulatory sites and 3 inpatient sites of care across the region with the goal of providing care 'close to home' whenever feasible (https://pediatrics.uchicago.edu/). Our mission is to improve the health of every child entrusted to us, in an inclusive environment that is committed to family-centered care, clinical excellence, impactful scholarship, effective disease prevention, and advocacy for the appropriate care of every child. We are especially committed to the children on the South Side of Chicago and to altering the inequities in healthcare.


With a bed capacity of 71 beds, the NICU in Comer Children's Hospital is one of the largest Level III NICUs in Chicago and a major referral center for the sickest newborn infants with the most complex conditions throughout Illinois and Northwest Indiana. It has close to 850 admissions per year accounting for over 21,000 patient bed-days. In collaboration with the Maternal-Fetal Service, Neonatology runs the University of Chicago Perinatal Network with over 10 affiliated community hospitals. A state-of-the-art facility, the NICU offers critically-ill infants with innovative mode of interventions. Our Small Baby Unit, the first in the state, serves the most premature infants less than or equal to 28 weeks and offers the specialized care they require.


The Center for the Science of Early Trajectories (SET) is composed of a diverse network of basic scientists, physician scientists, and clinicians working collaboratively to transform infant development research and establish a biologic map of the development of pre- and neonatal infants. Preterm infants are at risk for poor neurodevelopmental outcome due to their degree of prematurity, hospital course, and home environment. The SET Center fosters and supports research into the biological development of preterm infants through various initiatives, programs, and collaborations.



Job Summary

The Program Coordinator for NICU Research and SET Center manages the day-to-day operation and administration of Research in the Neonatology Section, and in the Center for the Science of Early Trajectories (SET). This role will perform a range of professional activities in support of research, clinical, and educational missions and related programs and projects.


The Coordinator will report to the Director of Neonatology Research and the Center Manager of the SET Center and will be tasked with ensuring that both the Section and the Center's programs continue to run, in particular the research programs. This person will maintain the IRB approvals and manage any other regulatory paperwork. The Coordinator will also assist in maintaining the daily operations and event planning including workshops, conferences, colloquia, training programs, community outreach, etc. They will help liaison with other offices on campus in support of research programs such as CRI, OCR, HIRO, or OCR.



Responsibilities



NICU Research Support:

• Supports the regulatory compliance of Neonatology research projects.
  
  


• Writes human subjects permission protocols and amendments for IRB permission, and obtains other research permits as needed.
  
  


• Supports a portfolio of projects; assists project team members, PIs, external partners, and stakeholders to push projects forward and achieve research goals.
  
  


• Assists with the coordination of research activities, communications with partner agencies, and managing project deliverables.
  
  


• Maintains technical and administrative support for a research project.
  
  


• Plans and conducts quality assurance reviews and recommends changes as appropriate.
  
  


• Interacts with faculty, researchers and Research Cores for research program work or information.
  
  


• Collects and enters data into databases as needed.
  
  

Center Initiatives:

• Disseminates relevant information internally and externally including relevant research, activities, events, programs, and opportunities.
  
  


• Ensures proper IRB approvals and regulatory compliance.
  
  


• Assists with the development of print and electronic resources, presentation materials, outreach efforts and a strong brand for the Center.
  
  


• Analyzes program budgets and uses a moderate/high level of authority to recommend or makes budgetary recommendations.
  
  


• Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
  
  

Manage the daily administrative operations of the Center and support day-to-day administrative needs:

• Ensure all office materials are ordered and stocked.
  
  


• Use University systems to initiate financial transactions (procurement, reimbursements) and monitor spending reports for errors.
  
  

Scheduling and Meetings:

• Provide administrative support for faculty-led committees and the development and documentation of Center rules, policies, and procedures.
  
  


• Follow up on departmental decisions to ensure effective implementation.
  
  


• Set up meetings as needed for Center.
  
  

Event Planning:

• Gather all required components to create a successful and streamlined event.
  
  


• Track project expenses.
  
  


• Produce digital graphics and marketing materials (advertisements, posters, programs, and websites).
  
  


• Liaison with outside vendors.
  
  

Other Duties:

• Analyzes program budgets and uses a moderate/high level of authority to recommend or makes budgetary recommendations.
  
  


• Interacts with faculty, researchers and staff for committee work or information.
  
  


• Performs other related work as needed.
  
  

Minimum Qualifications




Education:

Minimum requirements include a college or university degree in related field.



Work Experience:

Minimum requirements include knowledge and skills developed through

Certifications:




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Preferred Qualifications




Education:

• University degree in science or business.
  
  

Experience:

• Previous experience in a research setting.
  
  

Preferred Competencies

• Self-starter who can operate in a complex administrative environment with limited oversight.
  
  


• Excellent interpersonal, oral, and written communication skills.
  
  


• Strong problem-solving skills.
  
  


• High degree of professionalism and emotional intelligence.
  
  


• Attention to detail.
  
  


• Ability to handle multiple tasks simultaneously and under tight deadlines.
  
  

Application Documents

• Resume (required)
  
  


• Cover letter (required)
  
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.



Job Family

Administration & Management



Role Impact

Individual Contributor



Scheduled
Weekly Hours

40



Drug Test Required

No



Health Screen Required

No



Motor Vehicle Record Inquiry Required

No



Pay Rate Type

Salary



FLSA Status

Exempt



Pay Range

$60,000.00 - $75,000.00
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.



Benefits Eligible

Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.



Posting Statement



The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.


Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.


All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.


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