Executive Assistant I at The Ohio State University in Columbus, Ohio

Job Description:

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these frequently asked questions.
Current Employees and Students:If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process. Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

• Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.


• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

Job Title:Executive Assistant IDepartment:James | Business Operations

Scope of Position

This position serves as a key component of the administrative operations of the OSUCCC Cancer Program (Comprehensive Cancer Center and The James Cancer Hospital and Solove Research Institute). This includes (The James) one of the largest cancer hospitals in the country which is, 1.1-million-square-foot, 21 levels, and 300+ beds, and the OSU CCC that consists of over 300 faculty members (and 300+ staff) and promotes translational research across all colleges within OSU to which OSUCCC members belong. The Executive Assistant manages and provides lead administrative support to the office of the Comprehensive Cancer Center - James Cancer Hospital and Solove Research Institute. The Executive Assistant works under minimal supervision and is responsible for the efficient operations and professional image of the Office of the OSU CCC- James.

Position Summary

The Executive Assistant will perform executive suite front desk receptionist duties which involves greeting OSU leadership officials (e.g., OSUWMC CEO, OSU President, Provost, etc), board members, high level external officials and agencies, VIP patient, visiting dignitaries and general public. The executive assistant will also provide cross-coverage support during support staff leaves and turnover with a permanent assignment of supporting an Associate Executive Director and other leaders in the fall of 2025. Assistance to the Associate Executive Director and others with respect to various Cancer Program activities; attends meetings representing the Office of OSU CCC-James; serves as the liaison with other OSU leadership offices (e.g., OSUWMC CEO, OSU President, Provost, etc.) as well as board members, high level officials from granting/outside agencies, hospital executives and departmental heads, staff, college deans, departmental chairpersons, faculty, physicians, patients, VIP patients, visiting dignitaries and the general public. The Executive Assistant utilizes considerable discretion and discriminating judgment in dealing with high level officials and matters of a highly confidential and sensitive nature; serves as liaison for recruiting and retainment initiatives between the Cancer Program and various departments and/or colleges; oversees the completion of special projects as assigned; assists with major administrative duties; confers with various CCC­ James Executive Leaders regarding daily activities to meet deadlines and priorities; produces a variety of materials (i.e., reports, proposals, documents, correspondence, minutes, charts, tables, surveys, questionnaires, etc.) of a high confidential or sensitive nature from rough draft, dictation or brief oral instructions. Maintains skills and knowledge regarding medical terminology, familiarity with university and medical center policies and procedures, attention to detail, ability to coordinate multiple projects, and excellent public relation skills.

Minimum Qualifications

For Hire: Bachelor's degree or equivalent experience. Minimum of 0-2 years relevant experience preferred.

Career Roadmap

FUNCTION

Business Planning and Operations

SUB-FUNCTION

Administrative Assistance

CAREER BAND

Individual Contributor - Specialized

CAREER LEVEL:

S1

Additional Information:Location:James Cancer Hospital (0375)Position Type:RegularScheduled Hours:40
Shift:First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.

Apply Now