Job Title: Receptionist / Administrative Assistant




Location: Golden Valley, MN - Onsite




Position Summary



The Receptionist / Administrative Assistant represents the organization professionally in all communications with employees, clients, and external contacts. This role is responsible for managing front desk operations, including greeting visitors, answering calls, and handling various administrative tasks to ensure smooth office operations.



Key Responsibilities:

- Answer calls, greet and direct clients to the appropriate staff members, ensuring a positive and professional image.
- Assist contractors and representatives with picking up plans and specifications related to projects.
- File general office correspondence, maintain the address book, and organize the overall office filing system with the Production Operator.
- Complete word processing tasks for memoranda, correspondence, and other documents with same-day turnaround. Copy and bind specifications, addenda, and other documents as needed.
- Sort and distribute incoming mail, manage outgoing mail, and handle UPS and FedEx packaging and deliveries.
- Order and maintain supplies for printers, fax machines, copiers, and other office equipment.
- Work on special projects, including creating charts, letters, and marketing information.
- Maintain a clean and organized workroom, including plan shelves and specifications by project.
- Handle the distribution of plans to project staff and manage project closeout books.



Qualifications:

- Active experience in front office operations.
- Certification in administrative studies from a technical school or a high school diploma with related experience.
- Strong communication, leadership, planning, teamwork, decision-making, judgment, and problem-solving abilities.
- Ability to monitor and direct front office activities to ensure smooth daily operations.



Physical & Mental Requirements:

- Ability to work in a busy office environment, often under pressure with tight deadlines.
- Willingness to work beyond regular business hours, including evenings and weekends, as needed.
- Regular attendance is essential.
- Ability to manage multiple tasks simultaneously and provide reasoning, mathematical, and language skills.


Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


Benefits Information:


Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.


We look forward to working with you.


Beacon Hill. Employing the Future (TM)