Person will be required to attend quarterly in-person staff meetings as well as a larger division meetings. There may also be required meetings with department customers and suppliers on campus.
Job Summary
Prepares equipment, service, and software license contracts; identifies contractual requirements and risks; formulates pre-negotiation strategies. Prepares contracts and assists with creating associated contract requirements. Monitors contracts; ensures compliance and negotiates settlements.
Essential Functions
Contract and Procurement Specialist will act as the primary liaison to an assigned set of University departments. This includes -
Meeting and educating all levels of University personnel, including Deans, Directors, and Department Heads. -
Evaluating client needs, identifying and researching relevant information, and making appropriate recommendations for the acquisition of goods and services, especially acquisitions that are large scale, complex, and/or of a specialized nature.
Directly assisting clients to develop purchasing strategies, including identifying opportunities for cost savings as well as improved products/services, supplier management, and business processes.
Analyzing purchasing patterns as well as preparing and authorizing cost studies and analyses through use of spend analysis tool.
Manage an assigned set of University-wide contracted suppliers.
Work with clients to increase spend with local as well as diverse suppliers.
Negotiating and executing services agreement and other forms of contract.
Facilitate the development of complete Statements of Work, ensuring that specifications and requirements for acquisitions are adequately detailed.
Finally, the person may be responsible for leading cross-functional teams
Physical Effort
Minimal.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule: M-F, flexible work hours, 6:30 am - 5:00 pm, 7.5 hr day, 1 hr lunch (see more detail below regarding mandatory on campus meetings)
Work Arrangement: M-F, flexible work hours, 6:30 am - 5:00 pm, 7.5 hr day, 1 hr lunch (see more detail below regarding mandatory on campus meetings)
Hiring Range: TBD Based Upon Qualifications
Relocation_Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
