Indiana University School of Nursing (IUSON) has an exciting opportunity for highly qualified staff who want to make a difference by working for an educational institution that is changing the face of healthcare in the State of Indiana. IUSON was established in 1914 with the opening of Long Hospital in Indianapolis, Indiana. The School unites to form a core structure with 4 locations: Indianapolis, Bloomington, Fort Wayne, and Columbus.
Over 22,500 alumni across the globe are empowered to be leaders in clinical practice, research, education, and innovation, and our core values of Respect, Responsibility, Trust, and Dialogue form the foundation of the work that we do. These same core values drive our commitment to diversity, which includes promoting an educational environment that values, respects, and reflects a global view of diversity. The culture of the IUSON is collegial and professional.
Job Summary
The Executive Assistant in the Dean's office will play a pivotal role in supporting the efficient operation of the Dean's Office.
General Responsibilities
Conserves executive's time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications.
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel.
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Maintains customer confidence and protects administrative operations by keeping information confidential.
Prepares administrative information and reports by collecting, analyzing, and summarizing data and trends.
Qualifications
EDUCATION / WORK EXPERIENCE
Required
High school diploma or equivalent (such as HSED or GED) plus 7 years of experience in an administrative support role; OR
Associate's degree plus 4 years of experience in an administrative support role; OR
Bachelor's degree plus 2 years of experience in an administrative support role.
Preferred
Bachelor's degree.
SKILLS
Required
Ability to simultaneously handle multiple priorities.
Strong verbal communication and listening skills.
Demonstrated ability to maintain confidential information.
Strong tact and diplomacy skills.
Preferred
Ability to handle a wide range of administrative tasks.
Ability to interact professionally with IUSON staff, faculty, students, and visitors.
Ability to contribute positively to the overall success of the office.
High degree of professionalism and discretion when handling sensitive or confidential information.
Exceptional organizational skills and attention to detail.
Ability to proofread and edit content before publishing.
Ability to multitask and prioritize effectively in a fast-paced environment.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Demonstrates experience using graphic design software such as Canva or Adobe Suite applications.
Demonstrates experience using Microsoft Teams applications.
Familiarity with Indiana University systems, processes, and terminology.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Indianapolis, Indiana
Advertised Salary
$46,000 - $50,000 per year based on experience.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Multiple plan options for medical insurance
Dental insurance
Health Savings Account with generous IU contribution
Life insurance, LTD, and AD&D options
Base retirement plan contribution from IU, subject to vesting
Additional supplemental retirement plan options
Tuition benefit for IU classes
10 paid holidays per year
Generous Paid Time Off
Paid Parental Leave
Employee Assistance Program (EAP)
Learn more about our benefits by reviewing our online Benefits Brochure.
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
