Job Description:

Title: Project Team Leader



HR ID#:



Department: Materials Management



Reports to: Operations Manager, Materials Management



Date Description Last Revised/Approved: January 2024



Job Summary:



Under the general direction of Materials Management OR Operation Manager and within established hospital and departmental guidelines, the Team Leader performs a broad range of activities associated with the operation and service level of their designated Materials Management departments. Incumbent will actively support the day to day operations, product availability/stocking, focusing on productivity, customer service, staff support/management, area safety/cleanliness and vendor management. Serves as area expert and will provide coverage in the absence of their OR team, including OR Service Line Coordinators and associates.


Will work directly with Operation Manager to continually analyze current operations and make recommendations for improvement. Inform team and leadership of any potential issues; which may have an impact on the department, staffing, morale or other aspects.


The incumbent will help lead initiatives and projects thar arise from MGB or other cost saving initiatives spearheaded locally at NWH.


The OR Team Leader will support, provide coverage, and ensure that Service Line Coordinators tasks are performed consistently. He will meet with key stakeholders like clinical service providers & leaders, surgeons/surgical offices to review surgical schedules, performance opportunities, and ensure that appropriate levels of implants, instruments, supplies, and equipment are appropriately and consistently stocked. The incumbent will review and help establish policies, procedures, and systems that ensure vendor compliance with loaned instruments, implants, and equipment.


The incumbent and Operations Manager will work collaboratively with OR leadership to help achieve goals set by their team.


The team leader will make sure the invoice tracking and approval process is functioning correctly. He will also assist with Epic Integration and ensure products are maintained and entered correctly.



Qualifications

Essential Functions:



• Execute diverse tasks within Materials Management, focusing on enhancing operational efficiency, service levels, and productivity.


• Actively manage day-to-day operations, ensuring product availability, efficient stocking, and effective staff and vendor management.


• Act as an area expert, stepping in for OR team members, including OR Service Line Coordinators and associates, when needed.


• Collaborate closely with the Operation Manager to continually assess and recommend improvements to current operations.


• Keep the team and leadership informed of potential issues impacting the department, staffing, morale, or other critical aspects.


• Lead and actively contribute to initiatives and projects originating from MGB or local cost-saving initiatives, in close coordination with the Operation Manager & OR leadership.


• Provide support, coverage, and ensure consistency in tasks performed by Service Line Coordinators.


• Engage with key stakeholders, such as clinical service providers, leaders, and surgeons/surgical offices, to review surgical schedules and identify performance improvement opportunities.


• Guarantee consistent stocking levels of implants, instruments, supplies, and equipment.


• Participate in the establishment and review of policies, procedures, and systems to ensure vendor compliance with loaned instruments, implants, and equipment.


• Collaborate with OR leadership to accomplish team goals effectively.


• Oversee the proper functioning of the invoice tracking and approval process.


• Assist in Epic Integration, ensuring accurate maintenance and entry of products.


• Contacts the requested equipment and implant vendors at least 48 hours prior to the scheduled surgery time/date to verify that the vendor is aware of the case and that the appropriate vendor coverage, instruments, and implants are available, (unless the case is scheduled less than 48 hours prior to the surgical start time/date).


• Collaborates CSR and Materials Management team to ensure that implants and instruments have been delivered, processed, and will be ready for the cases.


• Monitors vendor management of consignment inventory.


• Contacts appropriate staff or vendor if consignment levels need to be adjusted. Makes recommendation for on-hand levels.


• Helps ensure MM team is collaborating with clinical staff to maintain preference cards


• Collaborates with and assists with budget projections and reports


• Other duties as assigned.



Qualifications:



Education

• High school diploma required, Bachelor's degree preferred or demonstrate equivalent work experience.

Experience

• Operating room environment experience preferred.


• Preferred experience using computerized purchasing systems


• Preferred experience with EPIC

Knowledge and Skills


• Demonstrated leadership and effective team management skills.


• Strong analytical and problem-solving capabilities.


• Excellent communication and interpersonal skills.


• Ability to engage with various stakeholders, including clinical service providers, leaders, and surgical offices.


• Familiarity with vendor management and compliance.


• Knowledgeable about hospital and departmental guidelines.


• Experience with invoice tracking and approval processes.


• Familiarity with Epic Integration is considered advantageous.


• Ability to tolerate a busy environment and manage many simultaneous interpersonal stimuli.


• Knowledge of purchasing principles/practices, e.g. disclosure of proprietary information, conflict of interest, principles of inventory control, distribution and general accounting to assist vendors in resolving billing issues.


• Familiarity with medical/surgical supplies and equipment is preferred.



Physical Environment:



The Operating Room Service Line Coordinator works in a satisfactory physical environment, with occasional distraction from machine or related noise or exposure to unpleasant elements such as chemical fumes, human waste odors, dust or temperature variations caused by poor ventilation.



Physical Standards of Job Description:



• Constantly - 75% or more of the worker's time is spent in the activity


• Frequently - 25% to 75% or more of the worker's time is spent in this activity


• Occasionally - 5% to 25% or more of the worker's time is spent in this activity


• Rarely - under 5% or more of the worker's time is spent in the activity


• N/A - not applicable



Basic activity being performed




C




F




O




R




N/A




Comments



Walking


X


Standing


X


Sitting


with back support


X


without back support


X


Reaching


Overhead


X


Forward


X


Lateral


X


Low


X


Stooping


X


Bending at waist


X


Crouching


X


Bending at knees


X


Kneeling


X


Climbing


X


Crawling


X


Twisting


X


Balance


X


Other:


Other:


Pushing Tasks by weight


5 lbs


X


Assistive devices such as carts are available to assist with pushing and pulling tasks.


5-15 lbs


X


15-40 lbs


X


40-75 lbs


X


75-100 lbs+


X


Pulling Tasks by weight


5 lbs


X


Assistive devices such as carts are available to assist with pushing and pulling tasks.


5-15 lbs


X


15-40 lbs


X


40-75 lbs


X


75-100 lbs+


X


Lifting Tasks by weight


5 lbs


X


5-15 lbs


X


15-40 lbs


X


40-75 lbs


X


75-100 lbs+


X



Sensory Requirements




Yes




No




Comments



Visual Activity


Close paper work


X


VOI used


X


Color vision required


X


Visual monotony


X


Hearing Activity


Conversation


X


Monitoring Equipment


X


Telephone


X


Transcription


X


Background Noise


X


Sensory Discrimination


Hot/Cold


X


Sharp/Dull


X Apply Now